Administrative Specialist

Job Description

Job Description

Administrative Assistant

 

Position Overview

 

We are seeking an organized and detail-oriented Administrative Assistant to provide essential office support, maintain records, prepare reports, and assist with daily departmental operations. The ideal candidate has strong communication, computer, and organizational skills and can manage multiple priorities in a professional environment.

 

Key Responsibilities

 

Prepare correspondence, reports, forms, and other office documents.

 

Maintain databases, spreadsheets, records, and departmental files.

 

Enter, review, and verify data for accuracy.

 

Research information, compile reports, and assist with special projects.

 

Respond to inquiries from staff and the public regarding policies and procedures.

 

Coordinate meetings, maintain schedules, and handle general administrative tasks.

 

Assist with timekeeping, purchase requisitions, and other office operations.

 

Collaborate with team members to ensure efficient daily operations.

 

Minimum Qualifications

 

High school diploma or equivalent.

 

At least two years of administrative support experience.

 

Strong computer skills, including word processing, spreadsheets, and data entry.

 

Excellent written and verbal communication skills.

 

Strong attention to detail, organization, and time management.

 

Previous State or local government experience preferred.

 

Ideal Candidate: A dependable professional who takes initiative, handles confidential information appropriately, meets deadlines, and provides excellent customer service.