Administrative Associate

Department: Costello College of Business Classification: Admin Office Specialist 3 Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Location: Fairfax, VA Workplace Type: On Site Required Sponsorship Eligibility: Not eligible for visasponsorship Pay Band: 03 Salary: Salary commensurate with education andexperience Criminal Background Check: Yes About the Department: The Donald G. Costello College of Business at George MasonUniversity is one of the largest business schools in Virginia, andis located near Washington, D.C., in Arlington and Fairfax, and atGeorge Mason’s global campus in Incheon, South Korea. The college’sAACSB-accredited business and accounting curricula prepareundergraduate and graduate students from the U.S. and across theglobe for career success in business and government. Itsresearch-based faculty and focus on multi-disciplinary academicprograms, inclusive entrepreneurship, modular education,experiential learning, and corporate partner engagement aretransforming the landscape of business education and workforcedevelopment.Learn more at business.gmu.edu . About the Position: The Administrative Associate supports the mission of the CostelloCollege of Business, administratively assists the Area Chair andfaculty members in the performance of their research, teaching, andservice responsibilities, and provides responsive and reliablecustomer service to all area constituencies. Responsibilities: Area Support Provides customer service and support for Areaconstituents; Assists students and external parties in making the properconnections in the Area, College, or University to address theirneeds; Works with appropriate Dean's office staff on financial,personnel, and other administrative matters such as travel, eVAorders, recruitment, IT support, check requests, mileagereimbursements, and food & beverage requests; Remains current on all Costello College of Business andUniversity policies; Updates Area website content; Manages calendar of Area events and ensures event informationis communicated both within the area and to appropriate Collegeteams (i.e., Marketing and Communications, Advancement Office andDean's Office) to ensure Area events are being properly marketed tointernal and external stakeholders; Attends trainings on essential job-related functions andsystems as specified in the employee developmental plan; Shares findings from training sessions with Dean's Office staffand fellow Area Support staff to understand/assess relationships ofCostello College of Business policies and procedures withUniversity Guidance; and Assists with the training of new Area Support staff asrequested by the Costello College of Business Dean's Office. Area Chair Support Provides support for the Area Chair; Prepares and tracks all financial requests that require AreaChair approval; Reconciles Dean's Office financial reports with Arearecords; Prepares budgets for expenses per faculty member whenrequired; Provides updates to Chair of any Area, College, and Universityevents and activities; Schedules appointments for Area Chair, including virtual andin-person meetings; Uses university approved platforms. Advises the Chair onsuggested organizational improvements for Area; Provides administrative support for the recruiting of newfull-time faculty, graduate assistants, and hourly staff (asneeded) using the job applicant tracking system; Assists Area Chair in coordinating activities with Adjunctfaculty; Assists the Area Chair in responding to external constituents;and Executes other duties and responsibilities as assigned by AreaChair. Area Faculty Support Provides administrative support for Area Faculty members; Provides document preparation and editing assistance for exams,reports, correspondence, syllabi, and other instructionalmaterial; Processes all copy and print service requests; Orders text books for faculty each term; Processes supply and other orders through eVA system; Assists in the recruiting of graduate assistants using the jobapplicant tracking system; Administers all aspects of faculty recruitment using the jobapplicant tracking system; Coordinates office/work station set up and orientation for newfaculty members and graduate assistants; Assists faculty members with operational (not technical)aspects of systems including email, PatriotWeb, WebCT, virtualmeetings using university approved platforms, and other job relatedsystems; Arranges logistics of all Area events and candidatevisits; Prepares travel authorizations and reimbursements for all Areafaculty/faculty candidates as required and makes associatedarrangements; Ensures that all mail, packages, and faxes are delivered torecipients within same day of receiving in the College ofBusiness; Coordinates monthly Area faculty meetings and disseminatesinformation through Area; Maintains Area files for faculty members and ensures properrecords retention and disposal and Assists the Dean's Office with the on-boarding of adjunctfaculty. Events Support, Special Projects, and Other RelatedDuties Administratively supports college-wide events and programinitiatives as assigned, including but not limited to: schedulingspaces, food orders, eVA procurement, equipment setup, logistics,preparing event and promotional materials, customer relations andcommunicating event details to appropriate School teams formarketing; and Executes college-wide special projects and initiatives asassigned that support the strategic mission of the college. Required Qualifications: High school diploma or equivalent; Experience in an administrative setting; Excellent oral and written communication skill;. Well organized, self-starter, sound interpersonal skills; Technical skills in the use of Microsoft Office; Ability to follow through and complete tasks; and Ability to work both independently and as a member of ateam. Preferred Qualifications: Bachelor’s degree in related field; Strong administrative background in a university setting; Knowledge and understanding of area and office organization andCollege of Business administration; Knowledge of all relevant software related to jobresponsibilities (i.e. Sedona, job applicant tracking system);and Knowledge of University programs, policies, andprocedures. Posting Open Date: August 26, 2026 For Full Consideration, Apply by: September 8, 2026 Open Until Filled: Yes Mason Ad Statement George Mason University is a nationally ranked R1 researchuniversity committed to creating a more just, free, and prosperousworld. With 40,000 enrolled students, George Mason is the largestand most diverse public research university in Virginia, offeringdegree programs at the master's, doctoral, and professional level,along with certificates and credentials. George Mason fosters an All Together Different environment forstudents, faculty, and staff, driven by our core beliefs. Webelieve in inclusivity over exclusivity; we believe in advancingour mission by being willing to take risks, not avoiding them; andwe believe our best work is possible when we apply our diversity oforigin, identity, circumstance, and thought. Equity Statement George Mason University is an equal opportunity/affirmative actionemployer, committed to promoting inclusion and equity in itscommunity. All qualified applicants will receive consideration foremployment without regard to race, color, religion, sex, sexualorientation, gender identity, national origin, age, disability orveteran status, or any characteristic protected by law. Campus Safety Information Mason’s Annual Security and Fire Safety Report is available at #J-18808-Ljbffr