HR Coordinator

Description

The HR Coordinator provides administrative and operational support across all areas of Human Resources, including Talent Acquisition, Onboarding, Employee Relations, Benefits Administration, HR Operations, Compliance, Learning & Development, and Employee Engagement.

This role is responsible for coordinating HR processes, maintaining data accuracy, supporting employee lifecycle activities, managing documentation, and ensuring timely completion of HR-related tasks. The ideal candidate is highly organized, customer-service oriented, detail-focused, and capable of managing multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities:

HR Operations & Administration

• Serve as a first point of contact for routine HR inquiries and direct employees to appropriate resources and maintain HR inboxes.
• Maintain HR records, personnel files, and electronic documentation in accordance with company policies and record retention requirements.
• Prepare HR documents, letters, forms, and employee communications.
• Assist with HR audits, reporting, data validation, and compliance documentation.

Onboarding & Offboarding

• Coordinate pre-employment paperwork and onboarding documentation.
• Schedule new hire orientation sessions and onboarding meetings.
• Partner with IT, Facilities, Payroll, and hiring managers to support onboarding logistics.
• Assist with employee onboarding check-ins and probationary period tracking.
• Coordinate offboarding activities including documentation, equipment return tracking, and system access requests.
• Support exit interview scheduling and data collection.

HR Program & Employee Lifecycle Support

• Provide administrative and coordination support across recruiting, onboarding, talent programs, learning and development, employee engagement, and employee lifecycle activities.
• Assist with scheduling, communications, documentation, reporting, recordkeeping, and process coordination to support HR programs and initiatives.

HR Operations & Compliance Support

• Provide administrative support for HR operations, benefits, leave administration, employee records, compliance activities, vendor coordination, and HR systems.
• Assist with data entry, reporting, audits, documentation management, employee inquiries, and process tracking to ensure accurate and efficient HR operations.
• Support special projects, process improvements, and other HR initiatives as assigned.

Knowledge and Skills:

• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong customer service and communication skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with HRIS, ATS, and other HR technology platforms preferred.
• Ability to work collaboratively across departments and levels of the organization.
• Strong follow-through and problem-solving skills.  

Required Qualifications:

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 1-3 years of HR, administrative , or related experience.
• Experience supporting multiple HR functions preferred.
• Experience with HR systems and reporting preferred.

Working Conditions:

• Office Only: Typically works in an office environment
• Requires sitting, operating a computer keyboard, telephone and other office equipment for extended periods of time  
• Ability to lift up to 25 lbs. occasionally  

$26-$33/hourly is the estimated pay range for this role working in Fremont, California office. The final amount will be determined based on qualifications & experience of the candidate relative to the role. Our comprehensive employee benefits include bonuses, medical, dental, vision, life insurance, AD&D insurance, Paid Time Off, EAP, & 401(k).