High-Level Executive Admin Legal Operations & Client Support

Title: Executive Admin Be the Right Hand in a Fast-Growing Law Firm

Location: Cleveland, Ohio

Type: Full-Time

Compensation: $65,000$80,000 annually, based on experience

Firm: Costaras Law

Costaras Law is growing quickly, and we are looking for a highly organized, sharp, and proactive Executive Admin to help keep the firm moving forward.

This is not a basic admin role. This person will help support the owner of the firm, coordinate priorities, manage follow-up, support clients, organize recruiting, improve systems, and help the team execute.

We are looking for someone who is calm under pressure, polished in communication, strong with follow-through, and excited to be part of a growing law firm.

Military, veteran, logistics, operations, legal admin, executive assistant, or professional services experience is a strong plus.

What Youll Do

• Support the firm owner with scheduling, priorities, communication, and follow-up
• Help manage client inquiries, consults, appointments, and next steps
• Coordinate tasks between attorneys, paralegals, admin, marketing, and tech support
• Track deadlines, projects, recruiting activity, and operational priorities
• Help organize files, workflows, documents, and internal systems
• Assist with candidate communication, recruiting coordination, and interview scheduling
• Help prepare meeting notes, action lists, project summaries, and follow-up reminders
• Communicate professionally with clients, vendors, referral partners, and team members
• Help identify bottlenecks and improve internal processes as the firm grows

Who Were Looking For

• 3+ years of executive admin, operations, legal admin, logistics, military, or professional services experience preferred
• Excellent written and verbal communication skills
• Highly organized and detail-oriented
• Strong follow-through and ownership
• Comfortable managing multiple priorities
• Calm, professional, and reliable under pressure
• Tech-comfortable and willing to learn new tools
• Able to handle confidential information with discretion
• Strong judgment and professional presence
• Cleveland or Northeast Ohio ties preferred
• Military, veteran, logistics, or operations background is a plus

Why This Role Matters

The firm is growing, and the right Executive Admin will help create order, speed, and better communication across the business.

You will be close to important decisions, growth initiatives, recruiting, client service, systems, and daily execution. The right person will become a trusted internal partner and help make the whole team stronger.

Compensation

$65,000$80,000 annually, based on experience.

How to Apply

Please submit your resume and a short 35 minute Loom or selfie-style video introducing yourself at View email address on click.appcast.io.

In your video, please answer:

Why are you interested in this role?

What experience makes you a strong fit for executive admin or operations support?

How do you stay organized when managing multiple priorities?

What interests you about joining a growing law firm?