Administrative Assistant - Counseling Bellevue High School

Bellevue School District Secretary

POSITION PURPOSE: This position's responsibilities are to provide a variety of secretarial support in a school office, including significant interaction with students, staff, parents and the public; to provide a variety of secretarial support to a high school/middle school counseling/guidance office, including significant interaction with students, staff, parents and the public.

COMMITMENT TO EQUITY: The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community. DUTIES & RESPONSIBILITIES (These duties are a representative sample; position assignments may vary.)

• Provides secretarial support to a school office and school counseling office, performs skilled word processing, data entry and typing.
• Answers telephones and assists visitors; provides a variety of customer service and public relations to staff, students, parents and community, administrators, substitutes, other agencies and the community; answers informational inquiries.
• Maintains a variety of records and gathers information for reports.
• Maintains and processes a variety of counseling records and files, such as student files and college applications.
• Schedules and coordinates counseling office activities, such as parent and student conferences.
• Assists Office Manager and building administrators with scheduling and coordinating meetings and activities.
• Provides back-up and peak-load assistance to office staff; may assist in health clinic and with short periods of student supervision in various settings, as assigned.
• Trains and monitors student assistants.
• Recruits and supervises parent volunteers.
• Cares for ill or injured students in health clinic in absence of nurse: dispenses medications according to procedures, maintains clinic log, calls parents.

REPORTING RELATIONSHIP: Reports to and is directly supervised by building administrator; receives direction from school counselors and Office Manager.

EDUCATION & EXPERIENCE (positions in this class typically require) Required: High school graduation or equivalent and one year of office, secretarial experience, preferably in a customer service or school setting;

LICENSING REQUIREMENTS (positions in this class typically require): Valid First Aid and CPR Certification if assigned to health clinic

KNOWLEDGE (position requirements at entry): A variety of office procedures. A variety of computer software applications. Customer service techniques. Standard English usage, spelling and grammar.

SKILLS (position requirements at entry): Customer service Keyboarding, data entry and retrieval, and word processing. Oral and written communication. Maintaining accurate records Ability to work effectively as member of a team. Ability to maintain confidentiality. Ability to transcribe machine dictation. Ability to maintain positive relationships with students, staff, parents and the public. Ability to work with a diverse population of students. Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations. Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements. Ability to meet and maintain punctuality and attendance expectations.

PHYSICAL REQUIREMENTS: Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CONDITIONS OF EMPLOYMENT: AISP pay range D $ 31.44 to $33.39/hr. (starting wage is $ 31.44/hr.) 38 hours per week (M, T, TH, and F 7:30am to 4pm and W 7:30am to 2:00pm) for a 197-day annual assignment. This position is covered by a collective bargaining agreement. Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, immigration or citizenship status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups.

Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, View phone number on click.appcast.io or View email address on click.appcast.io.

Sex-based Discrimination, including Sexual Harassment: Title IX Coordinator: Jeff Lowell, View phone number on click.appcast.io or View email address on click.appcast.io.

Disability Discrimination: Section 504/ADA Coordinator: Kerince Bowen, View phone number on click.appcast.io or View email address on click.appcast.io

Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.

Members of the public with disabilities who have specific concerns about the effectiveness of the District's communications to them should contact Janine Thorn, Chief Communications and Engagement Officer, at View phone number on click.appcast.io or View email address on click.appcast.io.