Procurement Coordinator

Procurement Coordinator (Hybrid Role)Come join the Vitality Living team as our Procurement Coordinator (Hybrid Role)!!! We are seeking a detail-oriented and service-driven Coordinator to support Procurement and Facilities within our senior living communities. This role plays a critical part in ensuring our communities remain safe, compliant, and well-maintained for residents, staff, and visitors. The ideal candidate will be highly organized, proficient in Yardi systems, and experienced in vendor coordination, procurement of goods and services, and facilities asset management.Key Responsibilities:Provide administrative support to Procurement and Facilities teams across senior living communitiesUtilize Yardi, Yardi Construction Manager, and Yardi Maintenance IQ to manage work orders, preventative maintenance programs, and capital projects Coordinate and track maintenance requests to ensure timely resolution with minimal disruption to residents Maintain accurate records of facilities assets, equipment, and lifecycle management within asset management systemsAssist in planning and tracking capital improvement and renovation projectsCoordinate and execute daily procurement activities for community operationsSupport the development and administration of Request for Proposals (RFPs), including vendor outreach, bid collection, and evaluation trackingCoordinate vendor onboarding, compliance documentation (insurance, licensing, COI's), and ongoing performance trackingManage vendor and supply procurement processes, including sourcing, pricing comparisons, and contract support including negotiationsMaintain relationships with approved vendors and identify new supplier opportunitiesAssist communities with ordering through the approved procurement platform and train end users, providing ongoing support as neededMaintain organized documentation for contracts, warranties, inspections, and regulatory complianceSupport cost-saving initiatives and process improvementsAssist with budget tracking, invoice processing, and cost control for facilities-related expensesCommunicate effectively with community leadership, maintenance teams, and vendors to ensure alignment and service excellenceCollaborate with internal teams to meet operational needsSupport compliance with health, safety, and regulatory standards applicable to senior living environmentsQualifications:2–5 years of administrative experience in facilities, property management, procurement or senior living operationsRequired experience with Yardi, including Yardi Construction Manager and Yardi Maintenance IQExperience with facilities asset management and preventative maintenance programsExperience with RFP processes, vendor management, and procurement workflowsRequired experience with procurement systems and ordering platformsStrong organizational skills with the ability to manage multiple communities or projects simultaneouslyExcellent communication skills with a customer-service mindset, particularly in resident-focused environmentsProficiency in Microsoft Office Suite (Excel, Word, Outlook)Preferred Qualifications:Bachelor's degree in Business, Supply Chain, or related field preferredExperience in senior living, healthcare, or multi-site property managementKnowledge of regulatory compliance requirements (e.g., life safety, inspections, and documentation standards)Experience supporting capital projects or renovationsBasic financial acumen, including budget tracking and invoice reconciliationWork Environment:Office-based with regular interaction with community teams and occasional site visitsStandard business hours with a hybrid schedule (in the office Tues/Wed/Thurs)Fast-paced environment supporting multiple senior living communitiesWill require interaction with vendorsSome of our benefits include:Medical, Dental, and Vision InsuranceGenerous PTO PlanMonthly and quarterly perfect attendance bonuses401kQuarterly company profit sharing bonusJob Details:This is a full-time, salaried-exempt position.Hybrid work schedule - 3 days per week in our Brentwood Support Office and 2 remote workdays.If this sounds like you and you have a heart for working with and around senior adults, then Vitality Living is the place for you!Vitality Living is an equal opportunity employer where you can Be You, Be Vibrant, and Belong.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.