Front Office Coordinator

A growing construction company is seeking a professional and dependable Receptionist / Administrative Assistant to serve as the first point of contact for clients, vendors, and visitors. This role is responsible for managing front desk operations, providing administrative support to the team, and helping maintain an organized and efficient office environment.

The ideal candidate is friendly, detail-oriented, and able to communicate effectively in both English and Haitian Creole.

Responsibilities

• Greet and assist visitors in a professional and welcoming manner
• Answer and direct incoming phone calls
• Respond to emails and assist with general office correspondence
• Maintain office files, records, and documents
• Schedule appointments and meetings
• Support management with administrative and clerical tasks
• Coordinate with vendors, customers, and field personnel
• Process incoming and outgoing mail and deliveries
• Assist with data entry and basic reporting
• Maintain a clean and organized reception area

Qualifications

• Previous receptionist, front desk, customer service, or administrative experience preferred
• Must be fluent in English and Haitian Creole (reading, writing, and speaking)
• Strong verbal and written communication skills
• Proficient with Microsoft Office (Outlook, Word, and Excel)
• Excellent organizational and multitasking abilities
• Professional appearance and demeanor
• Ability to work independently and as part of a team
• Construction industry experience is a plus but not required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.