Facilities Ops Coordinator

Facilities Ops Coordinator

Job ID: 322099
Location: Paradise Valley Community Coll
Full/Part Time: Full Time
Regular/Temporary: Regular

Hiring Salary Range


$22.06 - $28.67/hourly, DOE

Grade


112

Work Schedule


Monday - Friday, 7am - 3:30pm; some evenings and weekends may be required

Summer Hours: Monday - Thursday, 6:30am-5pm

Maricopa Summary


10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits


Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Mobile On-Site Mammography Screenings
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary


Paradise Valley Community College (PVCC) is seeking a detail-oriented and collaborative Facilities Operations Coordinator to provide advanced administrative and operational support to the Facilities Operations department. This position is responsible for managing departmental purchase orders and requisitions, vendor research, and tracking of expenditures via purchase order and department procards, and department budget reconciliation. The coordinator oversees facility rentals and contracts, ensuring compliance with institutional policies and timelines. In addition to administrative responsibilities, the coordinator supports routine facilities project management, including the planning and coordination of campus events. The ideal candidate will work closely with the facilities team, service providers, and the campus community.

Essential Functions


35% Coordinate and monitor services for the Facilities department including vendor collaboration, create and process purchase orders, tracking expenditures, and staff Procards. Monitors the department budget, develops and gathers budget reports for Director review. Assists with tracking District funded deferred maintenance, major maintenance, and emergency maintenance projects for the college; helps monitor and assign department work orders. Prepares and maintains confidential personnel and payroll records. Manage campus facilities rentals including working with rental customers, contract development, and coordination of campus services for rentals.

30% Provides strong customer service and support for and interacts with faculty, community members, vendors, and college staff. Acts as first point of contact for the Facilities Department, receives and responds to inquiries and information requests related to maintenance, custodial, grounds, meeting room set ups, service requests, and referring requests to appropriate team. Manage scheduling of common services such as recycling, trash pick-up, pest control, elevator services, utilities, etc.


30% Provides administrative support to the department; maintains financial records/files; maintains master calendar by scheduling appointments, and meetings/events; provides office reception; manages multi line phone system; assists with the planning and implementation of various events/programs and services including intercampus collaborations; supports the department by using technological skills and systems for financial, human resources, help desk, calendar, and productivity applications. Participates in department meetings and prepares agendas. Experience working in a fast-paced, public environment while handling multiple tasks that require an attention to detail.

5% Performs other duties as assigned such as creating documentation, assisting employees with time tracking and payroll, as well as general office management.


Minimum Qualifications


Bachelor's degree from a regionally accredited institution in any discipline and one (1) year of experience related to the described duties of this classification.


OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Desired Qualifications

1. Two or more years' experience maintaining financial entries, expenses and budgets using a financial management system or platform.
2. Two or more years' experience using applications (documents, spreadsheets, slide decks) in productivity suites such as Google Workspace and/or Microsoft 365
3. Two or more years' experience creating and maintaining complex spreadsheets for budget tracking and reporting
4. Experience with recordkeeping and file management
5. Experience with enterprise-level procurement from initial sourcing/requisitioning all the way through to payment.
6. Two or more years' experience of demonstrated work with vendors and contractors to ensure effective and efficient services.
7. Demonstrated experience with general office oversight, including the scheduling of meetings, projects, and vendors.

Special Working Conditions

• Requires possession of a valid State of Arizona Class D Driver's License or other state driver license; employee must meet district minimum standards regarding driving:

• Travel to campus during interview/selection process will be at candidate's own expense
• MCCCD does not sponsor individuals for any type of work visas
• Will be required to travel or be assigned to all MCCCD locations
• May require travel or work at the Black Mountain campus
• Will require driving utility carts or other assigned vehicles
• Will be required to cross train all front desk office duties
• May require work off site or in a remote status
• May require numerous evenings or weekends
• May require prolonged periods of standing, sitting and viewing a computer screen
• May be required to lift or carry up to #25 lbs.

How to Apply


Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications.


In the cover letter, please specifically and fully address all relevant experience with respect to each of the desired qualifications.

All minimum requirements must be met at the time of the application. The HCM Internal Applicants Quick Reference Guide will provide the steps on how to access the Internal Applicant careers page.


Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information. All experience must include the month and year. Documents with the year only and/or missing full-time or part-time will be categorized as incomplete.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Additional Requirements


Note: The Hiring process will include a second interview.

Posting Close Date


Open until filled

First Review on Friday, December 5, 2025

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act


Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit

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