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Project Coordinator (PR25065)

TMEIC

Project Coordinator

Office Location: Houston, TX

Business Function/Department: Logistics & Procurement/Project Coordination

General Role Description: Process, expedite, and ship equipment, software, and documentation to integrators, vendors, and clients worldwide, ensuring that contract and trade compliance requirements are met.

Role Accountabilities:

  • Evaluate commercial Terms and Conditions (T&C's) of client contracts and Purchase Orders (PO's); resolve, refer, or escalate discrepancies and omissions to appropriate personnel as necessary
  • Compare ERP data to contracts and PO commercial T&C's, identify errors and omissions, and notify appropriate personnel
  • Evaluate all client PO/Contract requirements related to shipment of equipment, including, but not limited to, billing and revenue milestones, payment securities, shipment and documentation requirements; manage all efforts to execute; and escalate issues to Senior Project Coordinator as necessary
  • Generate draft Letters of Credit (LC's), Standby Letters of Credit (SBLC's) and Surety Bonds, and submit to Senior Project Coordinator for approval
  • Execute the LC, as approved by the Senior Project Coordinator
  • Create, manage, issue, and reconcile invoice milestones including deferrals, multi-currency and taxes across multiple projects
  • Record revenue in ERP, verifying contract requirement fulfillment with project leader and/or engineering managers when necessary
  • Ensure client issues related to commercial documents, invoices, receivables, PO, and schedules are resolved and communicated to clients, escalating to Senior Project Coordinator as necessary
  • Identify, resolve and communicate resolutions to client delivery issues, escalating unresolved issues to Senior Project Coordinator
  • Advise Sales Managers, Project Managers, and clients on proper information required to generate LC's, SBLC's and Surety Bonds that are executable and complete, as assigned
  • Advise company personnel on appropriate methods to set up and execute orders and change orders, efficiently and cost effectively
  • Create and monitor billing related milestones over the course of the project lifecycle, updating the ERP accordingly
  • Generate draft Pay Applications and Lien Waivers as required, review with Senior Project Coordinator as needed, and submit to manager for approval
  • Arrange the most cost-effective means of domestic and international shipping and storage in collaboration with Logistics Administrator, based on the project requirements, negotiating where appropriate for optimal cost, quality, and schedule
  • Monitor project schedules, identify high risk shipments, and recommend and implement solutions
  • Analyze freight forwarder's packing schedule, assist in level loading their factory and forecasting upcoming packing/shipping workload, as necessary
  • Review assigned business reports, identify potential problem and risk items, validate with appropriate personnel, recommend and implement solutions, and make necessary corrections
  • Run export determination process, and research and resolve identified errors
  • Generate commercial invoices, packing lists and other required documentation and supply to internal and external project stakeholders
  • Create import/export documentation for international shipments in compliance with all applicable laws and trade regulations
  • Advise internal personnel on international trade requirements to ensure commercial documentation is compliant
  • Coordinate efforts of a cross-functional team of client, supplier, Logistics Administrator, packer, freight forwarder, carrier, Trade Compliance, customs broker, and BU operations team to ensure timely delivery of product
  • Determine total freight cost exposure of projects and provide to project operations and sales personnel when necessary
  • Review and approve freight forwarder invoices

General Employee Accountabilities:

  • Bring full effort to bear on tasks assigned by manager
  • Give manager best advice
  • Give earliest notice when work cannot be delivered as specified
  • Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
  • Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
  • Comply with all Company policies, practices, and procedures and all regulations and laws
  • Recommend viable improvements proactively
  • Ensure effective utilization of business tools and processes
TMEIC
Vacancy posted 1 day ago
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