Administrative Coordinator

Job Description

Administrative Coordinator - Telecom & IT Support

Sirius Staffing is seeking an experienced Administrative Coordinator for a six-month contract opportunity in Lutz, Florida. This high-visibility position will provide administrative and operational support to Vice Presidents, Directors, and Telecom and IT departmental staff.

Location: Lutz, FL
Schedule: Monday-Friday, 7:00 a.m.-3:00 p.m.
Work Arrangement: Fully onsite
Contract Duration: Approximately six months

Responsibilities

• Prepare and format documents, reports, spreadsheets, presentations, and meeting materials.
• Support executives and departmental staff with scheduling, expense reports, document preparation, and administrative requests.
• Create and update PowerPoint presentations for leadership meetings and project discussions.
• Maintain organized electronic and physical records.
• Coordinate meeting rooms, catering, vendors, materials, and event logistics.
• Meet vendors at building security and escort them through required access points.
• Set up food and beverages and coordinate post-meeting cleanup.
• Perform copying, scanning, filing, and other general office duties.
• Assist with special assignments and departmental projects as needed.
• Maintain professional, responsive communication with leadership, employees, vendors, and service providers.

Qualifications

• High school diploma or GED required.
• Two to five years of administrative support or office coordination experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience preparing professional presentations, spreadsheets, and reports.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities with limited supervision.
• Strong attention to detail and ability to maintain confidentiality.
• Professional demeanor when interacting with executives and vendors.
• Ability to work fully onsite during the assigned schedule.
• Authorization to work in the United States.

Preferred Qualifications

• Associate degree in Business Administration, Office Administration, or a related field.
• Experience supporting executive leadership or an IT, telecom, utility, or technical department.
• Experience processing expense reports and coordinating meetings, catering, events, or vendors.

Employment is contingent upon successful completion of an MVR review, NERC-compliant background screening, and drug screening.

Sirius Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination based on any legally protected characteristic.

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Meet Your Recruiter

Kattie Carnes