Attendance Coordinator

Job Description

Job Description

Full Time/Seasonal: (7:00-3:30pm) for O'Gorman High School. Works from August to May.

Coordinate all aspects of attendance for the Assistant Principal and Principal along

with other duties as assigned.

RESPONSIBILITIES:

• Attendance Tracking & Compliance:
  • Maintain accurate, current attendance records using school information systems
  • Record daily attendance, sign-ins/outs, and passes
  • Input attendance data, make corrections, and maintain database integrity
  • Verifying excuses and generating letters or compliance reports
  • Ensure attendance records meet state and system requirements
  • Flag chronic absenteeism and truancy cases to report to school administration
  • Maintain confidential files and documentation related to attendance issues
• Parent & Student Communication:
  • Contact families regarding unexcused absences
  • Handle morning announcement online communication
• Administrative Support:
  • Create and provide various attendance reports to share with school administrators
  • Manage student attendance files
  • Monitor faculty data entry
  • Assist the administrative assistant.
• Intervention & Compliance:
  • Track excessive absences to coordinate student contracts
  • Manage senior privileges
  • Flag medical or attendance concerns with leadership and parents
• Annual Preparations:
  • Update student files
  • Coordinate eligibility lists for early release, work, or Christian service programs.
• School Culture & Events:
  • Promote the Catholic school mission
  • Design daily TV announcements
  • Coordinate semester care packages
    • Purchase needed supplies
    • Marketing
  • Organize parent requests and packages
  • Distribute the packages
• First Aid:
  • Administer as appropriate
  • Maintain accident reports and medication log
  • Contact parents as needed
  • Keep track of meds (ADHD- controlled substance)
  • Distribute Advil and Tylenol to students
• Perform various duties as assigned

• Essential Qualifications :
  • Willingness and ability to effectively make known the Catholic Church’s teachings through the varied ministry activities expected of this position
  • Willingness and ability to act as an outstanding personal witness to the Catholic faith and religion by living both one’s professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church, as embodied in the various documents of the Roman Catholic Church, including, without limitation, the Catechism of the Roman Catholic Church
• Exhibit the core values of Bishop O†Gorman Catholic Schools: Faith, Unity, Excellence, and Integrity
• Excellent written and verbal communication abilities
• Proficiency with computer systems and student information platforms (Infinite Campus or similar)
• Ability to work independently and as part of a team
• Strong organizational and time management skills
• Attention to detail
• Professional demeanor and strong interpersonal skills
• Experience with data entry and basic data analysis
• Ability to handle multiple tasks in distracting environment
• Within 6 months of employment, must complete the South Dakota Medication Aide program.

• This position will receive an annual review by the Principal and/or Assistant Principal.
• Evaluation will be based on:
  • Responsibilities set forth in this job description
  • Supportive of the mission of Bishop O†Gorman Catholic Schools
• Performance as follows:
  • Demonstrates effective organizational skills
  • Maintains high standards in written and verbal communication
  • Adaptability to variety of tasks
  • Maintaining Professional behavior and confidentiality

ESSENTIAL PHYSICAL DEMANDS:

• Ability to work daytime hours, primarily Monday-Friday
• Clarity of vision
• Ability to speak English clearly
• Ability to hear and distinguish sounds, including speech, alarms and other work environment sounds
• Fine hand motor skills to include and not limited to keyboarding, writing, grasping, holding, and repetitive motion
• Ability to frequently sit, walk and stand through work day
• Ability to lift and carry up to 20 pounds
• Ability to push/pull up to 50 pounds
• Ability to intermittently bend, squat, and reach overhead