Sr Associate Clinical Contracts & Budgets

Fully remote
Time Zone Preference:
Preference: Pacific Time
Mountain / Central / Eastern Time: Acceptable if candidate can reliably support Pacific hours

The ideal candidate for the Senior Associate, Clinical Contracts & Budgets role is a highly organized, detail-oriented professional with experience supporting financial, strategic, operational planning, clinical contracting training operations in a regulated biotech, pharma, or medical device environment. This individual brings strong PowerPoint, Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals. They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time. Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools. Candidates should thrive in a fast-paced, remote environment.

Purpose / Accountabilities:
This role will provide support for contracts, operations and niche conferences to the Clinical Development Therapeutic Area. Reporting into the Senior Manager for Strategic Planning & Operations (SPO), this position will directly support logistics for niche scientific and clinical conferences, manage operational workflows, and support cross-functional activities.
Position operates within a fast-paced environment, and the ideal candidate will possess the ability to take initiative, solve problems, work independently and exercise appropriate judgment.


Responsibilities:
1. Niche Conference & Event Support
- Partner with SPO to plan, operationalize and execute conferences relating to disease state discussions.
- Coordinate event logistics including room booking and investigator coordination.
- Track sponsorship commitments and provide weekly progress reports.
2. Operational & Business Support
- Support SPO in developing presentation materials, strong PowerPoint skillset helpful.
- Contribute to onboarding and communication workflows.
3. Contracting & Invoicing Coordination
- Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
- Support resolution of contract and budget issues
- Maintain contract tracking in appropriate systems
- Maintain payment data tracking in appropriate systems
- Responsible for providing information for entry into systems


Required Competencies & Skills:
Exceptional knowledge of software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet) with ability to integrate and up-level using latest technologies such as GPT and LLMs
Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
• Experience with contracts and/or invoicing preferred.
• Proactively identifies and implements process improvement opportunities.
• Ability to create documentation for team processes.
• Excellent verbal and written communication skills. Communicates effectively within department.
• Negotiation and relationship management skills
• Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
• Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
• Self-motivates and takes full responsibility and ownership of tasks assigned.