Senior Associate Clinical Contracts & Budgets

Senior Associate, Clinical Contracts & Budgets

The ideal candidate for the Senior Associate, Clinical Contracts & Budgets role is a highly organized, detail-oriented professional with experience supporting financial, strategic, operational planning, clinical contracting training operations in a regulated biotech, pharma, or medical device environment. This individual brings strong PowerPoint, Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals. They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time. Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools. Candidates should thrive in a fast-paced, remote environment.

Responsibilities

• Niche Conference & Event Support
• Partner with SPO to plan, operationalize and execute conferences relating to disease state discussions.
• Coordinate event logistics including room booking and investigator coordination.
• Track sponsorship commitments and provide weekly progress reports.
• Operational & Business Support
• Support SPO in developing presentation materials, strong PowerPoint skillset helpful.
• Contribute to onboarding and communication workflows.
• Contracting & Invoicing Coordination
• Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
• Support resolution of contract and budget issues
• Maintain contract tracking in appropriate systems
• Maintain payment data tracking in appropriate systems
• Responsible for providing information for entry into systems

Required Skills

• Exceptional knowledge of software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet) with ability to integrate and up-level using latest technologies such as GPT and LLMs
• Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
• Experience with contracts and/or invoicing preferred.
• Proactively identifies and implements process improvement opportunities.
• Ability to create documentation for team processes.
• Excellent verbal and written communication skills. Communicates effectively within department.
• Negotiation and relationship management skills
• Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
• Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
• Self-motivates and takes full responsibility and ownership of tasks assigned.

Top 3 Must Have Skill Sets

• Financial and resource planning with ability to build dashboards and visualization on tools like Tableau and Smartsheet
• Presentation skills including ability to generate executive level presentations
• Interpersonal skills, relationship management and ability to thrive in ambiguity

The typical base pay for this role across the U.S. is: $42.00 - $45.00 /hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

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