Payroll Coordinator (AU)

Payroll Coordinator

Work with cutting edge AI technology, making the world a safer and more secure place. DroneShield offers an opportunity to solve some of world's most challenging technical problems in the rapidly growing counter-drone sector.

Our customers operate in some of the most challenging and high-stakes environments in the world, including military organisations, government agencies, airports, critical infrastructure operators, and law enforcement. Protecting airspace in these settings requires technology that performs under pressure and teams that understand what's at stake. At DroneShield, employees work at the leading edge of counter-drone innovation, helping to address real-world security challenges as drone threats continue to evolve globally.

With one of the largest listed defence company market capitalisations in Australia, now part of the ASX200 index, DroneShield is experiencing a period of hypergrowth. Revenue has surged from A$57 million in 2024 to over A$217 million in 2025, representing growth of more than 400% year-on-year, with record profitability and cashflow. The total addressable global market for counter-drone is assessed at approximately $100 billion, and is currently at the nascent stage with much of the growth still to come, with DroneShield well positioned as a global market leader, and the only public listed pure-play business in this sector.

The company has grown from 11 employees in 2017 to over 450 staff globally today, and is on track to reach around 550 by the end of 2026. This expansion includes investment of over A$50 million annually in R&D, a global pipeline exceeding A$2.5 billion, and continuous scaling of production capacity to meet accelerating demand.

The role is based at DroneShield's central Sydney headquarters. Overseas on-the-ground presence includes Virginia (USA), Netherlands, Denmark, Mexico and Dubai, as well as distributors in over 70 countries worldwide.

About the Role

DroneShield is looking for a detail-oriented Payroll Coordinator to join the Finance team. Reporting to the Head of Payroll, you will play a key role in supporting the end-to-end payroll function across our Australian and US operations. This is a hands-on role suited to someone who thrives on accuracy, enjoys improving processes, and is comfortable working across multiple payroll platforms.

Responsibilities, Duties and Expectations

• Support the Head of Payroll with processing monthly payroll cycles, including commissions and bonuses
• Collaborate with outsourced payroll vendors to process payroll for employees across Australia and the US
• Administer and maintain payroll systems, including Rippling, ADP, and Deel
• Manage Employer of Record (EOR) arrangements through Deel, ensuring accurate and timely payments
• Support the processing of terminations in accordance with statutory requirements
• Ensure compliance with superannuation obligations
• Support the reconciliation of annual PAYG reports to ATO Single Touch Payroll (STP)
• Support payroll end-of-month reconciliations and reporting
• Maintain and update employee personal and payroll records
• Generate monthly reports on outstanding annual leave balances
• Manage compliance filings with government agencies, ensuring accurate reporting of taxes, contributions, and benefits
• Review and approve independent contractor invoices
• Serve as the first point of contact for ad-hoc payroll queries from employees and managers
• Provide basic administrative support within Rippling for the broader team
• Support workers' compensation payment processes
• Identify opportunities to streamline and automate payroll processes to improve efficiency and accuracy
• Collaborate with People Operations, Legal, and Finance to implement payroll-related changes, policies, and procedures
• Document and improve payroll processes and standard operating procedures
• Support cross-functional projects and team initiatives as required

Qualifications, Experience and Skills

Required

• Tertiary qualification in Payroll, Human Resources, Finance, or a related field
• 2–3 years of payroll processing experience, ideally across Australian payroll
• Familiarity with interpreting Modern Awards and payroll-related legislation
• Experience with payroll systems such as Rippling, ADP, or Deel (or similar platforms)
• Strong attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• Ability to work autonomously and as part of a geographically distributed team
• Willingness to work outside core hours on occasion to support global payroll cycles

Desirable:

• Exposure to multi-country payroll
• Experience with Employer of Record (EOR) platforms
• Understanding of workers' compensation processes
• Process improvement mindset with a desire to enhance workflows and reduce manual effort

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.