AP Coordinator

Accounts Payable Coordinator

Location: Greenwich, CT Compensation: $2527/hour

About the Role

Our client is looking for an organized and detail-focused Accounts Payable Coordinator to join their accounting team in Greenwich, CT. This position will play an important role in keeping the AP function running smoothly, from invoice processing and vendor maintenance to payment preparation and account reconciliation.

The ideal candidate is someone who takes pride in accuracy, stays organized in a high-volume environment, and enjoys working collaboratively with both internal teams and external vendors.

Responsibilities

• Process and accurately code vendor invoices within the accounting system
• Review invoices for proper approvals and supporting documentation
• Ensure expenses are appropriately allocated and coded to the General Ledger
• Maintain accurate vendor profiles, including W-9s and payment information
• Prepare and post voucher batches and related AP transactions
• Follow up with Office Managers and internal stakeholders to obtain invoice approvals
• Reconcile vendor statements and research discrepancies
• Investigate and resolve outstanding invoices and payment-related issues
• Serve as a point of contact for vendor inquiries by phone and email
• Digitize and maintain invoice documentation and supporting records
• Prepare and process vendor payments
• Assist with month-end close and other accounting-related projects
• Provide general administrative support to the accounting department as needed
• Work closely with the accounting team to ensure efficient and timely AP operations

Qualifications

• 2+ years of Accounts Payable experience
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize multiple tasks and consistently meet deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
• Experience with Yardi strongly preferred
• Familiarity with Ramp or similar expense management software is a plus
• Background in real estate, property management, construction, or multi-entity accounting is highly desirable
• Comfortable working in a fast-paced, team-oriented environment