AP Coordinator

Job Description

Job Description

HCM Job Title

AP Coordinator

Department

Finance

Team

Accounting Manager

Position Reports To

Accounting Manager

FLSA Status

Non-Exempt

GENERAL SUMMARY:

A unique opportunity exists to join a team in creating a vibrant senior learning community on the campus of Purchase College, State University of New York. The residents of this university-based retirement community will be able to enjoy the many amenities of the college including the renowned Neuberger Museum of Art, the Performing Arts Center, the academic and athletic facilities, and the park-like campus. They will be able to enjoy all these benefits while living in a village designed specifically for their interests and needs. As part of the Purchase College community, Broadview residents will enjoy both formal and informal programming and collaborative opportunities designed to promote intergenerational engagement with members of the college community, ranging from classes and mentoring to providing employment opportunities for students. Broadview will offer the full continuum of services, inclusive of Independent Living, Assisted Living, Enhanced Assisted Living, and Memory Care.

INCLUSIVE AND COLLABORATIVE CULTURE:

We are dedicated to promoting diversity, equity, and inclusion. Diversity is the commitment to a community of equity and access through the acceptance of all aspects of human difference. This includes but is not limited to age, disability, race, ethnicity, gender, gender expression and identity, language heritage, national origin, sexual orientation, religion, socioeconomic status, status as a veteran and worldview. Broadview at Purchase College is proud to be SAGE CARE certified, and all employees will be provided with SAGE CARE training. Broadview at Purchase College is committed to integrating various cultural and social perspectives to engender excellence and to creating a collaborative culture in order to provide an exceptional experience for every employee and resident.

AP Coordinator- Non remote position

Exempt Status: Non-Exempt

Organizational Relationship: Reports to the Accountant

Major Function:

This position is responsible for the processing of accounts payable and payroll as well as providing other accounting support to the Finance Department.

Essential Duties & Responsibilities:

• Processes AP invoices into AP Express and review for accuracy and completeness.
• Transmit invoices from AP Express into Oracle E-Business Suite.
• Validate, and create accounting for all invoices transmitted.
• Process accounts payable check run and payroll on a weekly basis.
• Enters vendor master information for each new vendor and keeps W-9 file up to date.
• Assists department supervisors in proper coding of invoices.
• Prepares invoices for processing by matching with check requests.
• Analyze aged payables detailed report, scheduled payments report, and payment check register to ensure accuracy and timeliness of payments.
• Perform the month end closing process for accounts payable and assist with various month end closing processes as needed.
• Scan invoices to maintain files, and all paid invoices with check copies electronically.
• Maintains an accurate list of invoices to be accrued at month end processing.
• Assists with 1099 preparation at the end of the year.
• Deposit payments received into online banking portal.
• Works closely with accounting staff and auditors during annual audits, responds to inquiries and provides required documents and support.
• Assists in processing and reconciling payroll and filing all related federal, state, and local returns.
• Verifies accuracy of community employee’s deductions, net pay to internal system reports; and balances payroll on a bi-weekly basis to Federal, State and internal costing and control reports.
• Compiles payroll data such as garnishments, paid time off, insurance and 401(k) deductions.
• Answers payroll inquiries and resolves discrepancies as they arise and reports issues to the accountant.

• Assists in compiling and distributing memos to employees related to payroll changes, notifications, and benefit information.
• Ensures files are up to date and documents are clearly marked for easy access.
• Processes monthly, quarterly, and annual functions and report preparation.
• Prepares occupancy, cash, and operating analysis reports.
• Other duties as assigned.

Other Duties:

Types letters, memos, etc., as needed.

Photocopies and coordinates printings as required.

QUALIFICATIONS:

• Associate Degree in Accounting preferred. Two to three years related experience required.
• Proficient with Microsoft office (Excel, Power Point and Word), and computer knowledge and/or experience.
• Good communication skills – both verbal and written.
• Good telephone manners and people skills.
• Ability to prioritize and meet deadlines – good organizational skills.
• Uses good judgment in making routine decisions.
• Must be customer service oriented.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Must be able to sit at a desk for up to six hours per day. Must be able to stoop, bend, stretch, and squat to access files and various documentation; must be able to lift 20 pounds frequently.

BENEFITS:

Health insurance

Dental insurance

Vision Insurance

Paid Time Off

401(k)

401(k) matching

Employee assistance program

Flexible spending account

Life insurance

Parental leave

Reduced price employee meals