Finance and Operations Coordinator

# Finance and Operations CoordinatorThe Compliance Store - Montgomery, AL 36117## OverviewPosition TypeFull TimeJob ShiftFirstEducation LevelNot Specified## Description***Job Summary***The Finance and Operations Coordinator is responsible for providing administrative and operational support to the finance and operations departments within The Compliance Store, a division of Turenne & Associates. This role involves assisting with financial transactions, maintaining financial records, and supporting various finance-related activities along with providing administrative and operational support. Position reports to the office and works 8:00AM-5:00PM, Monday-Friday. ***Key Responsibilities***1. Financial Transactions: * Assist with processing accounts payable and accounts receivable transactions. * Prepare and process invoices, expense reports, and purchase orders. * Ensure accuracy and completeness of financial documents and records.2. Financial Reporting: * Assist in preparing financial reports, statements, and analyses as needed. * Compile and organize financial data for budgeting, forecasting, and variance analysis. * Generate standard and ad-hoc reports to support decision-making and financial planning.3. Record Maintenance: * Maintain financial records, including vendor files, customer files, and financial databases. * Organize and file financial documents and records following company policies and procedures. * Ensure compliance with record retention policies and regulatory requirements.4. Expense Management: * Monitor and track business expenses, including employee reimbursements and corporate credit card transactions. * Reconcile expense reports and credit card statements to ensure accuracy and completeness.5. General and Administrative Support: * Provide general administrative support to the finance and operations team, including scheduling meetings, answering phones, and responding to inquiries. * Assist with special projects and initiatives as assigned by finance management. * Assist with travel arrangements and other administrative tasks as needed.6. Compliance and Quality Assurance: * Ensure compliance with company policies, procedures, and regulatory requirements in all operational activities. * Support quality assurance efforts, including audits, reviews, and process documentation, to maintain high standards of performance and service delivery.7. Process Improvement: * Identify opportunities for process improvement, efficiency gains, and cost savings across different operational areas. * Develop and implement strategies, workflows, and best practices to streamline operations and enhance productivity.8. Data Management: * Manage and maintain databases, spreadsheets, and other operational tools to track key metrics, performance indicators, and operational data. * Generate reports, dashboards, and analyses to provide insights into operational performance and inform decision-making.## Qualifications***Preferred Qualifications**** High school diploma or equivalent.* Experience in finance, accounting, or administrative role.* Proficiency in MS Office Suite, especially Excel, Quickbooks and/or other accounting software.* Strong attention to detail and organizational skills.* Excellent communication and interpersonal skills.* Knowledge of accounting principles and financial concepts.* Ability to work independently and prioritize tasks effectively.***Working Conditions**** Works in office area.* Moves intermittently during working hours.* Is subject to frequent interruptions.* Is involved with customers, and customer representatives, family members, residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.* Communicate with the designated facility staff, nursing personnel, residents, or family members.* Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).* Is involved in community/civic health matters/projects as appropriate.* Attends and participates in continuing educational programs.***Education***Must possess and maintain any and all necessary active and unencumbered certifications, degrees, or licenses in the necessary state, to the extent the position requires such certifications, degrees, or licenses.***Specific Requirements**** Must be a supportive team member, contribute to and be an example of teamwork and team concept.* Must possess the ability to make independent decisions when circumstances warrant such action.* Must possess the ability to deal tactfully with customers, personnel, residents, family members, visitors, government agencies/personnel, and the general public.* Must not pose a direct threat to the health or safety of other individuals in the workplace.***Physical and Sensory Requirements (with or without reasonable accommodation) (With or Without the Aid of Mechanical Devices)**** Must be able to move intermittently throughout the workday.* Must be able to read, speak, and understandably write the English language.* Must be able to cope with the mental and emotional stress of the position.* Must function independently, and have flexibility, personal integrity, and the ability to work effectively with customers, residents, personnel, and support agencies.* Must meet the general health requirements set forth by the policies of this company, which include a medical and physical examination if the position requires.* Must be able to push, pull, move, and/or lift a minimum of 50 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.***All Other Duties as Assigned.***I understand this job description and its requirements; I understand that this is not an exclusive list of the job functions and that I am expected to complete all duties as assigned; I understand the job functions may be altered by management without notice and that I am an at-will employee.***Accommodations***The company is an equal opportunity employer and recognizes that an individual with a disability may require accommodation to enable the individual to successfully perform a job function. I understand that I should discuss with my supervisor any needed accommodation. I agree to cooperate with the company in identifying and discussing any available reasonable accommodation that may enable me to perform the essential function(s) of my position. #J-18808-Ljbffr