Regional Administrative Assistant

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger - helping to simplify health care one person, one family and one community at a time. Position Summary: The Region Administrative Assistant is responsible for providing administrative support to two Region Directors. The position requires continual attention to detail, understanding priorities, meeting deadlines, and the ability to juggle multiple competing tasks and demands for two regions. This work also requires flexibility and coordination with other team members to accomplish overall team goals. RESPONSIBILITIES: Assist with the daily schedules of the Region Directors; keeping appointments and meetings on time or changing schedules when necessary and ensuring they are prepared in advance of each meeting. Use Microsoft Word and PowerPoint to develop and revise documents, apply templates to existing documents, and format materials to align them with branding standards. Use Microsoft Excel to create and update simple spreadsheets, charts, and graphs Use Microsoft Visio to create and update organization charts Compose routine letters, emails and memoranda ensuring accuracy and professionalism Prepare and process expense reports Prepare and populate various reports monthly with the ability to identify trends in the data and distribute to partners. Establish and/or maintain filing system. Develop and/or maintain databases/spreadsheets. Manage external/internal contacts for teams proactively, understanding who they are and keep track of periodic communication Assist in gathering documentation in response to inquiries Enhance organization and department effectiveness and efficiencies through means of identifying and owning steps to improve processes. Participate collaboratively in cross-functional teams and projects to develop, implement, and maintain organizational processes, tools, and documentation, as assigned Plan and coordinate on-site and off-site meetings including assistance with preparing agendas and meeting materials, including assembling research/background information, developing content, and distributing information to members of the meeting in advance Make room, facility and meal/catering arrangements, coordinate activities and vendors during the meeting, and ensure all logistical aspects of the meeting run smoothly Arrange travel for Region Directors as needed Other duties to include: Provide back-up to other administrative staff as necessary Travel to support in-person region meetings as need Other projects and duties as assigned Required Qualifications: Strong working knowledge of PowerPoint, Word, Excel, and Outlook; an openness to using new technologies; prefer experience with SharePoint, Concur, Egencia and HRIS Prior knowledge of principles and practices of human resources preferred Ability to interface well with internal and external business associates in a highly professional manner and to maintain the highest level of confidentiality in both internal and external relationships Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staff Excellent writing and proofreading skills Ability to both prioritize tasks and handle multiple tasks simultaneously Sound judgment and decision-making skills Interest in and ability to continuously improve processes Ability to handle sensitive and confidential information with integrity Preferred Qualifications: 5 years in an Administrative Assistant role supporting a team of people Education: High School degree or equivalent required; Associate's or Bachelor's degree preferred Business Overview: It's a new day in health care. Combining CVS Health and Aetna was a transformative moment for our company and our industry, establishing CVS Health as the nation's premier health innovation company. Through our health services, insurance plans and community pharmacists, we're pioneering a bold new approach to total health. As a CVS Health colleague, you'll be at the center of it all. We offer a diverse work experience that empowers colleagues for career success. In addition to skill and experience, we also seek to attract and retain colleagues whose beliefs and behaviors are in alignment with our core values of collaboration, innovation, caring, integrity and accountability. CVS Health is an equal opportunity/affirmative action employer. Gender/Ethnicity/Disability/Protected Veteran - we highly value and are committed to all forms of diversity in the workplace. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for CVS Health job opportunities. We comply with the laws and regulations set forth in the following EEO is the Law Poster: EEO IS THE LAW and EEO IS THE LAW SUPPLEMENT. We provide reasonable accommodations to qualified individuals with disabilities. If you require assistance to apply for this job, please contact our Advice and Counsel Reasonable Accommodations team. Please note that we only accept applications for employment via this site. If technical issues are preventing you from applying to a position, contact Kenexa Helpdesk at View phone number on click.appcast.io or View email address on click.appcast.io. For technical issues with the Virtual Job Tryout assessment, contact the Shaker Help Desk at View phone number on click.appcast.io. Anticipated Weekly Hours 40 Time Type Full time Pay Range The typical pay range for this role is: $21.10 - $36.78 This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. Great benefits for great people We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families. This full-time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well-being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility. Additional details about available benefits are provided during the application process and on Benefits Moments. We anticipate the application window for this opening will close on: 10/31/2026 Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws. #J-18808-Ljbffr