OPS ADMINISTRATIVE ASSISTANT II

OPS Administrative Assistant II - 37911075

This position is located in Naples, FL

Position Overview and Responsibilities:

• Provides consulting guidance and assistance for the SW Region of ORCP with Human Resource processing; for attendance and leave, employee relations, classification, payroll, and benefits; among other functional aspects of Human Resources.
• Provides logistical, technical, and operational consulting guidance in developing, determining, and administering top priorities within the Reserve.
• Oversees Awards and Recognition programs.
• Coordinator for DEP Travel and Training programs for the region.
• Administers training to staff and new employee orientation guidance per DEP policies, procedures, and requirements.
• Provides guidance and interpretation of various DEP Directives and Policies to staff and management.
• Consults with field staff to collect information for a wide variety of periodic reports and other routine or special requests for information.
• Reviews, prepares, and submits reports through Central Office management to appropriate offices to ensure compliance with policies and procedures.
• Provides consultive support to all Aquatic Preserve (AP) offices in the Southwest Region, including training and DEP policy and procedures.
• Consults on, monitors, and assists in the development of office internal policies and procedures and recommends revisions or new policies and procedures in response to additional needs and changing conditions.
• Consults with and trains AP staff to ensure that operational policies are implemented and followed.
• Provides consultive, technical, logistical, and administrative assistance in the event of an emergency at the Reserve including pre-storm preparation, post-storm clean-up and other assignments as requested.
• Provides exclusive consultive support to Program Administrator, which may include calendar management, coordination of business travel, and composing and/or editing correspondence of an internal and external nature.
• Performs other duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of office procedures and practices; knowledge of principles and techniques of effective verbal and written communication.
• Ability to prepare correspondence and administrative reports.
• Ability to utilize problem solving techniques.
• Ability to work independently.
• Ability to plan, organize, prioritize, and coordinate work assignments.
• Ability to review, interpret and develop policy and procedures.

Minimum Qualifications:

• Valid Driver's License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy.

Where You Will Work:

Rookery Bay National Estuarine Research Reserve is located between the beautiful coastal towns of Naples and Marco Island in Collier County, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's benefits package for eligible OPS employees includes: Participation in state group insurance (must meet eligibility requirements*). State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial). Flexible Spending Accounts; And more! For a complete list of benefits, visit *Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: View email address on click.appcast.io View email address on click.appcast.io An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: Naples, FL, US, 34113