Administrative Assistant

Job Description Job Description Position Title: Construction Office Administrative/Marketing Coordinator Location: Naples, FL Job Type: Full-Time Compensation Range: Commensurate with experience BUILD LLC is a general contracting firm committed to building quality commercial and residential spaces that will stand the test of time. We are seeking an Administrative Assistant who will serve as the Front-Of-House contact at a construction company handling phones, visitors, and general administrative tasks to ensure smooth office operations. Position Summary The ideal candidate will play a dual role in ensuring brand management development and the smooth operation of our office, while providing administrative support to senior leadership and project managers. If you want to be a part of a collaborative team dedicated to providing a welcoming and professional environment from pixels to people, we want to hear from you. Key Responsibilities Greet all visitors to the BUILD, LLC. headquarters and maintain a professional, welcoming office environment. Perform general office duties including calendar management, scheduling, data entry, and physical and digital filing. Maintain a clean, organized, and well-stocked office environment. Support front of house operations encompassing housekeeping items inclusive of watering plants, turning on & off visual displays, opening and closing Naples Headquarters Office, door signs for holidays, and maintain an elevated office appearance. Serve as the first point of contact for all incoming calls, emails, and inquiries, ascertain their needs and direct accordingly. Receive, sort, and distribute incoming mail and deliveries. Prepare outgoing mail, shipments, and courier packages. Manage conference room schedules and maintenance. Order and manage office supplies, kitchen, conference rooms, and copy areas. Support project coordinator with document preparation for Condominium Projects during construction season. Work closely with project coordinator in scheduling utility service providers according to project timelines. Assist project managers and superintendents with printing and retrieving plans. Perform other administrative duties as required. Qualifications & Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems. Exceptional written and verbal communication skills. Strong organizational and time management skills. Ability to work independently and as part of a team in a fast-paced environment. Strong administrative skills with a high attention to detail. Familiarity with construction management software is a plus (e.g., ProCore). BUILD LLC offers excellent benefits including Traditional and Roth 401(k) plans Paid time off Health insurance Dental insurance Life insurance Disability insurance Health Savings Accounts