Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily office operations in a busy healthcare setting. This contract opportunity with potential for a long-term role is ideal for someone who excels at managing communication, staying organized, and providing dependable administrative support in a fast-moving environment. The person in this role will serve as a key point of contact for incoming calls while helping teams stay coordinated and informed.

Responsibilities:
• Manage a large volume of inbound calls and respond to callers in a courteous, helpful manner.
• Route phone inquiries to the correct departments promptly to keep communication flowing efficiently.
• Address general questions clearly and courteously to create a positive experience for patients, staff, and other callers.
• Maintain calendars and assist with scheduling needs to support daily team operations.
• Enter information accurately and keep administrative records current and well organized.
• Work closely with colleagues across departments to support smooth coordination and consistent communication.
• Track call activity and identify urgent matters so priority issues are addressed quickly.
• Balance multiple tasks effectively while adjusting to changing daily demands with strong attention to detail.• At least 2 years of administrative or office support experience.
• Previous experience handling inbound calls in a high-volume or multi-line phone environment.
• Strong administrative assistance skills, including scheduling and calendar coordination.
• Ability to communicate clearly and professionally with a wide range of callers and internal teams.
• Proficiency with data entry and maintaining accurate records.
• Comfortable working in a fast-paced healthcare, hospital, or social assistance setting.
• Familiarity with medical billing is preferred.
• Strong organizational skills with the ability to manage competing priorities effectively.