Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist with strong bookkeeping knowledge, excellent organizational skills, and experience in high-volume invoice processing. This role is responsible for ensuring that all vendor invoices and outgoing payments are processed accurately, efficiently, and in a timely manner.

Position Description: Accounts Payable Specialist

The Accounts Payable Specialist performs daily financial and administrative tasks related to accounts payable while ensuring accuracy, compliance, and timely processing. This position reports directly to the Controller and supports the Accounting Department's goals for accuracy, integrity, and operational efficiency.

Essential Functions of this Role (Position is Onsite)

Daily AP Processing

• Perform high-volume processing of vendor invoices, including verification, classification, and entry.
• Reconcile the accounts payable ledger to ensure all bills and payments are accurately posted.
• Investigate and resolve invoice or statement discrepancies.
• Process outgoing payments in accordance with company financial policies and procedures.
• Generate periodic AP status reports as required.

Compliance & Reporting

• Manage compliance requirements including W-9s, sales tax documentation, and 1099 reporting.
• Demonstrate strong knowledge of expense accounts and cost centers.

Technical & Administrative Support

• Maintain accurate digital and physical records of invoices, payments, and vendor files.
• Provide support during financial audits.
• Maintain confidentiality and uphold financial data integrity.

Teamwork & Communication

• Communicate effectively with internal departments and external vendors.
• Work collaboratively with the accounting team to support department goals.

Required Qualifications

• High School Diploma or GED required.
• 1–3 years of clerical and accounting experience.
• Proven experience as an Accounts Payable Specialist.
• Solid understanding of basic bookkeeping and AP principles.
• Proficient in Microsoft Office, especially Excel (intermediate level required; expert level preferred).
• Experience with ERP accounting systems; Visual experience a plus.
• Ability to speak, read, and write English.
• Knowledge of the Marine industry is preferred.

Skills & Abilities

• Strong verbal communication and time-management skills.
• High degree of accuracy and attention to detail.
• Skilled in data entry with strong numerical aptitude.
• Strong integrity and confidentiality in handling sensitive financial data.
• Ability to manage multiple tasks and prioritize effectively.
• Strong accounting and financial analysis skills.
• Ability to work effectively in a team environment.
• Ability to follow safety and health standards, including required PPE.

Working Conditions

• Work is performed indoors in an office environment.

Physical Requirements

• Ability to work an 8+ hour shift (sitting, standing, bending, reaching).
• Moderate lifting up to 25 lbs.

Physical Effort

• Lifting up to 25 lbs. maximum with infrequent carrying of objects up to 10 lbs.
• Occasional stooping, kneeling, or crawling.
• Frequent reaching and handling with moderate effort.
• Occasional pushing/pulling up to 25 lbs.

Benefit Offerings

This position is eligible to participate in Dougherty Manufacturing's comprehensive benefits offerings, including medical, dental, vision, paid vacation, and 401k.

Why Dougherty Manufacturing

Whatever tomorrow brings, we'll be at the leading edge. As the clear leader in the marine industry, we're committed to our values and supporting our exceptional people.

EEOC

Dougherty Manufacturing is an Equal Opportunity Employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other characteristic protected by federal, state, or local law.