Administrative Assistant

Job SummaryThis is a Temporary Position.Provides a variety of administrative and office support functions to assist in the daily operations of Symba Center and support the CEO. This position is responsible for managing administrative details, coordinating workflows, and ensuring efficient office operations.The Administrative Assistant develops budget recommendations and justifications, monitors expenditures, assists with sensitive staff matters, participates in long-range departmental planning, prepares required reports, and coordinates special projects that require analysis, evaluation, and interpretation.This role also coordinates daily office workflow, performs general office support duties, may provide ongoing computer technology support, and completes other related responsibilities as assigned.The Administrative Assistant works under the general supervision of the CEO, communicates policies and procedures to staff, and contributes to planning and policy development. Success in this position requires strong analytical skills, the ability to manage multiple priorities, and the capacity to plan and coordinate tasks through completion.Physical strength and agility may be required to transport boxes of materials and supplies when necessary.DutiesProvide administrative support to ensure efficient daily office operations.Maintain accurate physical and digital filing systems.Manage front-office communications, including phone calls, visitor assistance, package receipt, and appointment scheduling.Respond to emails and other correspondence in a timely and professional manner.Coordinate calendars, meetings, and travel arrangements for senior staff.Prepare, edit, and maintain letters, reports, presentations, and other business documents.Input, update, and maintain records in databases and spreadsheets.Prepare meeting agendas, record meeting minutes, and coordinate meeting logistics.Support office technology and maintain office equipment, supplies, and vendor relationships.Conduct research and compile information for reports, projects, and presentations.Collaborate with administrative staff and provide cross-functional support as needed.Handle sensitive and confidential information with discretion and professionalism.Manage multiple priorities, meet deadlines, and adapt to changing operational needs.Represent the organization in a positive and professional manner.QualificationsHigh school diploma or General Education Degree (GED) required.Three to five (3–5) years of administrative, office, clerical, and accounts payable experience.Ability to work flexible schedules based on operational needs.Valid California driver's license and/or valid government-issued identification. #J-18808-Ljbffr Symba-Center