Executive Legal Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

A well-established law firm is seeking an experienced Executive Legal Assistant to support its Firm Administration team. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced legal environment and takes pride in keeping executive operations running smoothly.

Key Responsibilities

• Provide high-level administrative and executive support to firm leadership and the administration team
• Manage complex, multi-party calendars with precision, anticipating scheduling conflicts before they arise
• Coordinate meetings, conference calls, and travel arrangements across multiple time zones
• Prepare, proofread, and format correspondence, memos, and internal communications
• Handle confidential and sensitive information with the utmost discretion
• Liaise with attorneys, staff, and outside parties on behalf of firm leadership
• Assist with special projects, event planning, and administrative initiatives as needed
• Maintain organized filing systems (electronic and physical) for administrative records

Qualifications

• 1 + years of experience as an Executive Assistant or Legal Assistant, ideally within a law firm or professional services environment
• Excellent scheduling and calendar management skills; comfortable managing shifting priorities for multiple stakeholders
• Strong written and verbal communication skills
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational skills and keen attention to detail
• Ability to exercise sound judgment and maintain confidentiality
• Professional demeanor with a proactive, solutions-oriented approach

What Sets a Strong Candidate Apart

• Prior experience supporting firm administration or C-suite-level executives
• Familiarity with legal terminology, billing systems, or practice management software
• A calm, composed presence under pressure and tight deadlines