Facilities Coordinator II

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to clients worldwide. The job opportunity below is with one of our clients specializing in biotechnology product development services. The client is dedicated to supplying laboratory equipment, chemicals, supplies, and services essential in healthcare, scientific research, safety, and education. As a global leader in serving the scientific community, the organization generates approximately $40 billion in annual revenue and is committed to making the world healthier, cleaner, and safer. Their global team delivers innovative technologies, convenient procurement solutions, and pharmaceutical services through industry-leading brands.

Position: Facilities Coordinator II



Location: Chelmsford MA 01824



Duration: 12 Months



Job Type: Temporary Assignment



Work Type: Onsite

Shift: Monday To Friday From 08:00 AM To 05:00 PM

Summary

The Facilities Coordinator II supports building facilities operations by coordinating maintenance activities, vendors, technicians, schedules, documentation, purchasing, and administrative tasks. The role requires strong organization, communication, follow-up, and time-management skills to manage multiple requests and maintain accurate, audit-ready records in a fast-paced environment.

Responsibilities

• Maintain scheduling and task management through the CMMS system.
• Coordinate corrective and preventive maintenance activities.
• Schedule and coordinate work for outside vendors and Facilities technicians.
• Manage the Facilities group calendar, including PTO, contractor visits, site events, and team work locations.
• Maintain critical documents and records in an audit-ready state.
• Maintain and update departmental SOPs.
• Prepare and maintain monthly department metrics.
• Support meetings, report generation, and departmental projects.
• Create purchase order requisitions and process invoices for payment.
• Follow up on activities, projects, and correspondence to ensure timely completion.
• Purchase office equipment and supplies for departments.
• Support building facilities for production operations.

Required Skills

• High school diploma or equivalent.
• 2+ years of experience in a similar administrative or facilities role.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong interpersonal and relationship-building skills.
• Highly motivated, organized, and detail-oriented.
• Excellent verbal and written communication skills.
• Ability to manage scheduling demands, conflicts, and multiple requests.
• Ability to adapt to changing environments, tasks, responsibilities, and people.
• Ability to maintain a professional demeanor in a fast-paced environment.
• cGMP environment experience preferred.
• Experience with BMS and CMMS systems preferred.
• Database experience preferred.

TekWissen Group is an equal opportunity employer supporting workforce diversity.