Project Coordinator

Job Description

Job Description

About Hughes MarinoHughes Marino is a nationally recognized, award-winning corporate real estate advisory firm specializing in representing occupiers, never landlords. Our Program, Project & Construction Management practice serves as owner's representative and third-party PM for some of the most dynamic companies in the country, guiding clients through complex projects with independent, conflict-free expertise.We are currently seeking a Project Coordinator to join our Orange County team, supporting a growing portfolio of Hardware Technology, Advanced Manufacturing, and defense technology projects.The RoleAs Project Coordinator, you will be the operational core the project team relies on to keep everything moving. You will support senior PMs with document control, scheduling coordination, reporting, and day-to-day project administration across a dynamic and technically demanding portfolio. This is a role where sharp organization, proactive communication, and a strong sense of ownership make a real difference. You will gain direct exposure to complex, high-stakes projects and grow alongside a high-performing team.What You'll OwnMaintain project documentation, filing structures, and document control standards across all active projectsSupport project managers with meeting coordination, agenda preparation, and meeting minutes distributionAssist with the collection, verification, and consolidation of cost and schedule data for monthly reporting cyclesMaintain PMIS data accuracy and flag discrepancies to the project managerCoordinate with contractors, vendors, and client stakeholders on logistical and administrative project needsSupport project closeout activities including punch list tracking, document assembly, and final submissionsAssist senior PMs with the preparation of client-facing reports, presentations, and executive summariesWhat We're Looking For2-4 years of experience in construction project coordination, project administration, or a related roleExperience with PMIS platforms preferredStrong Microsoft Office proficiency including Excel, Word, and SharePointExceptional organizational skills and keen attention to detail; able to juggle multiple active projects without dropping the ballClear written and verbal communication skills; comfortable coordinating across project teams, clients, and vendorsSelf-directed, proactive, and deadline-driven in a fast-moving environmentLocal candidates only: Orange CountyCompensation & DetailsCompetitive base salary commensurate with experience ranging from $65,000–$85,000Competitive benefits package and long-term career growth within Hughes MarinoCombination of in-office and project site work; based out of our Orange County officePeriodic travel to project sites as requiredBachelor's degree preferred; equivalent experience in construction administration consideredHow to ApplyApply directly through Hughes Marino's Careers page, or reach out confidentially to David Rubenstein, Recruiting Director, at View email address on ziprecruiter.com or View phone number on ziprecruiter.com. Your identity will be kept 100% confidential throughout the process. Hughes Marino is an equal opportunity employer.