Medical Records Coordinator

Job Description

Job Description

Medical Records Coordinator

About Saint Elizabeth University:

Saint Elizabeth University (SEU), located in Morris County, New Jersey, offers convenient access to major highways including Routes 287, 280, 80, 10, and 24, as well as the nearby Convent Station train station. Established in 1899 by the Sisters of Charity of Saint Elizabeth, the University is situated on 150 scenic acres of rolling hills and wooded landscapes. Rooted in the Catholic liberal arts tradition, SEU provides a high-quality education that serves students of diverse ages, backgrounds, and cultures, fostering both academic excellence and personal growth.

SEU Mission & Commitment:

SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention. SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black, and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental, and physical health. Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases.

Medical Records Coordinator contributes to the overall efficiency and functioning of the Wellness Center by greeting/triaging student patients, scheduling appointments, maintaining and tracking confidential health and immunization records, managing student workers and tending to all administrative tasks (including but not limited to medical and office supply management, budget/billing, front desk coordination), assigned to him/her by the Wellness Team..

Essential Duties and Responsibilities

• Assist students seeking services at the Wellness Center.
• Coordinate with the medical/counseling staff to assure proper triaging of patients. Manage appointments for clinicians.
• Manage, review, maintain all health and immunization requirement records, compliance and outreach.
• Assist with completing the mandated NJ State Annual Immunization Compliance and meningitis vaccination reports.
• Stays abreast of changes with state immunization requirements.
• Provide support to health and counseling staff.
• Maintain all medical records (electronic and paper files).
• Maintain patient/client confidentiality in compliance with all FERPA and HIPAA requirements.
• Responsible for data entry and records of health and immunization requirements, vaccines, medications and supplies.
• Coordinate with the Bursar’s Office for student billing, registration holds and other duties as necessary.
• Work with the IT department in regards to computer programs and reports related to the health records.
• Ensure proper destruction of health and immunization records every 10 years.
• Maintains referral and information guides for off-campus service providers.
• Maintains accurate records for vaccines and medications.
• Maintains statistical data base for all medical encounters.
• Communicates with administration regarding immunization compliance as indicated.
• Process requests and retrieval of personal health records requested by students.
• Coordinate with facilities regarding maintenance issues of the Wellness Center.
• Participate in Student Affairs divisional programs and activities.
• Provides support to the Wellness Team as requested.
• Performs other duties as assigned..

Salary Range: $35,000 - $40,000

Qualifications

• Bachelor’s degree required, Master’s degree preferred.
• Proficiency in Microsoft Excel, Word and Power Point preferred.
• Excellent communication skills and follow-up ability.
• Ability to work with a diverse population of students, faculty, and staff.
• Willingness to work in a challenging and fast paced environment.

Why Choose Saint Elizabeth University?

Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty, and staff who are committed to excellence, and an attractive benefits and compensation package.

Full-time Faculty and Staff Benefits Include:

• Employer-Subsidized Health Care Plan
• Dental and Vision Plan – (Paid by employee)
• Health Savings and Flexible Spending Accounts
• 403(b) Retirement Savings Plan
• Group Life and Accidental Death & Dismemberment (AD&D) Insurance (No cost to employee)
• Supplemental Insurance Available for Employee, Spouse, and Dependents
• Other Voluntary Plans (Legal, Identity-Theft, Accident, Critical Care, etc.)
• Employee Assistance Program (EAP)
• Tuition Remission for Employee, Spouse, and/or Dependents
• Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600+ Colleges and Universities
• Paid State and Federal holidays, as well as the week before and the week after Christmas off with pay
• Paid Days Off on Fridays in the Summer Months
• Birthday as a Paid Day Off
• Vacation Days
• Sick Days
• Employee Discount Program

How to Apply

• Applications should consist of a cover letter, resume, and three professional references with email addresses and/or telephone numbers.
• Saint Elizabeth University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
• Applicants from diverse backgrounds are encouraged to apply.
• Saint Elizabeth University is a designated minority serving undergraduate institution.

EEO/AA Statement:

Saint Elizabeth University is committed to fostering a community grounded in collaboration, innovation, creativity, and a strong sense of belonging. Our collective success is driven by the open and respectful exchange of ideas—an exchange that is enriched by the diversity of our perspectives, backgrounds, and experiences. We believe that this environment thrives when all individuals feel welcomed, safe, secure, and heard.

In support of this commitment, Saint Elizabeth University provides equal employment opportunities to all qualified applicants. Employment decisions are made without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

Any information collected for Equal Employment Opportunity (EEO) or Affirmative Action reporting purposes will be used solely in compliance with applicable regulations. Providing this information is voluntary and will not affect an applicant’s opportunity for employment or the terms and conditions of employment.