Executive Assistant

EXECUTIVE ASSISTANT (ADMINISTRATIVE ASSISTANT)

FT / PT Status - Full-Time Benefits Eligibility - This position is eligible for a full benefits package. Salary - $27.00 - $45.00 Hourly Wage Remote Work / In-Office - In-Office / On-Site Recruiter - Karen Weir | View email address on click.appcast.io | View phone number on click.appcast.io Application Deadline - 9/11/2026* *This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible. Job Description The Colorado River Authority of Utah is seeking an Executive Assistant to support its Executive Director. The Executive Assistant is a trusted and highly capable professional who provides sophisticated executive, administrative and organizational support to the Executive Director. This position serves as a key point of coordination between the Executive Director, River Commissioner, governing board, senior staff, external partners and members of the public. The successful candidate will be exceptionally organized, polished, discreet and proactive. The position requires excellent judgment, strong written and verbal communication skills, discretion, attention to detail and the ability to operate comfortably in a fast-paced, highly visible environment. Experience in a private sector, corporate, professional services or similar organizational environment is highly desired. The ideal candidate brings a service-oriented, solutions-focused approach and understands the importance of professionalism, responsiveness, confidentiality and follow-through. Key Responsibilities Day-to-day responsibilities of this position: Executive Support - Provide administrative support, managing competing priorities and ensuring that important deadlines, commitments and follow-up items are effectively tracked. Manage the Executive Director's calendar, including scheduling in-house and external meetings (both in-person and virtual) , making travel arrangements, and processing financial reimbursements. Prepare the Executive Director for meetings and work-related travel by assembling briefing materials, background information, agendas, presentations and relevant correspondence. Financial Coordination - Receive and process requests for payment to partner entities, including gathering approvals, coding, and submitting invoices to the finance team for processing. Also responsible for managing a purchasing card and following all purchasing and finance rules to assist the director with financial needs. Board Coordination - Assist the Executive Director in coordinating and communicating with a 10-member board. In accordance with Utah's Open and Public Meetings Act (OPMA), create meeting agendas, assist in the preparation of board materials, notice meetings, organize and facilitate in-person and virtual meetings, take meeting minutes, noting follow-up and to-do items, and covering other Board-related duties as assigned. Written Communication and Presentations -At the direction of the Executive Director, draft, edit and proofread correspondence, memoranda, briefing documents and other communications on behalf of the Executive Director. Prepare polished presentations and briefing materials using PowerPoint. Gemini or similar presentation software. Travel Management - Lead travel coordination by training and supporting Authority employees, handling executive travel authorizations, reimbursements, and group gatherings. External Relations - Interact professionally with elected officials, board members, cross-agency leadership, interstate colleagues and members of the public. Handle sensitive information with absolute discretion. General Office Support - Coordinate with the other office admins to support office-wide events, inventory management, state surplus, and any projects that require additional support. Records and Open Meetings Management - Become a certified records officer with the State of Utah, manage Authority records and become familiar with and manage OPMA to ensure Authority Board compliance. State Vehicle Management - Manage Authority vehicles and coordinate with the Department of Natural Resources fleet manager. Qualifications Minimum or "day-one" qualifications: Experience supporting a CEO, president, executive director, managing partner, elected official or other senior executive is strongly preferred. Proficiency in Google products, particularly Gmail, Google Calendar, Google Meet, as well as Zoom and Microsoft Office Suite (Outlook, Teams). Experience with Google Calendar, Google Meet, and Zoom Preferred or trainable/on-the-job qualifications: At least five years of progressively responsible executive assistant, executive office, chief-of-staff support, office management or other comparable professional experience. Exceptional verbal and written communication skills Excellent attention to detail Excellent time management, organizational, prioritization, and multitasking skills Professional, friendly and collaborative personality Ability to quickly learn internal systems, including Salesforce, Concur, and Vantage About the Role Location - 60 E South Temple, 3rd Floor Salt Lake City, Utah, 84111 United States Background Check Required - No Drug Test Required - No Schedule Code - AS - Employees whose appointment is required by law to be career service exempt Work Schedule - Monday-Friday 8:00AM-4:30PM Supplemental Information - Candidates must reside within the state of Utah Work environment, working conditions, physical requirements - Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work. Why You Should Join Our Team In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include: Job Stability: Enjoy the security and reliability of employment within a well-established organization. Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization. Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals. Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support. The Agency At the Authority, your work directly safeguards the vital water resource supporting one-third of Utahns. We offer a high-impact environment where engineering, policy, and strategy converge on a regional scale. Here, you will collaborate with western water leaders to address critical water challenges and help shape post-2026 river operations. If you are driven by high-stakes problem-solving and meaningful public service, join us to leave a lasting legacy for Utah's future. For more information about the agency and division, click the links below: Utah Department of Natural Resources Colorado River Authority of Utah EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact View phone number on click.appcast.io. Utah Division of Human Resource Management