Administrative Assistant

Administrative Assistant Department: District Staff Employment Type: Full Time Location: Detroit Academy of Arts and Sciences Reporting To: Prinicpal Compensation: $40,000 / year Description Position Title: Administrative Assistant Funding Source: General Fund Reports to: This position reports to and is evaluated by the School Principal Qualifications: Associate's Degree or 3 years work related experience Demonstrated ability to plan and execute effectively Strong project management and communication skills Strong technology and organizational skills Position Description: The Administrative Assistant will perform a variety of clerical and secretarial duties to organize, coordinate and schedule school office activities. These activities include assisting the Principals in routine administrative tasks for grades Kindergarten - 8th grade. Key Responsibilities Exhibit the highest level of customer service with students, parents, staff and other guests Be knowledgeable and able to effectively communicate school policies, procedures, actions, activities and schedules when necessary Respond appropriately and professionally to questions or complaints from parents, staff vendors and District Administration Maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities Serve as secretary to the Principal by composing routine correspondence independently Perform complex and advanced-level clerical accounting duties in support of assigned schools programs and services Print and distribute progress reports and report cards to students Make approved changes to student schedules, contacts, or other student information Print and share daily suspension reports as needed Ensure teachers have taken accurate daily attendance Coordinate designated events and assist with special events Manage the detention calendar Place orders for staff; track delivery; submit purchase orders, invoices and reimbursement requests to the Finance Department Maintain an accurate inventory of office supplies Screen enrollment applications, ensuring that all required documents are attached Ensure substitute plans are on file for all teachers Settle substitutes in the classroom and provide them with an attendance roster and plans Collect time-off, Professional Development and other district forms Assist in the orientation of new students and staff Other duties as designated by the school Principal Adhere to the District’s and School’s policies, expectations, and protocols as outlined in the District’s Policies and procedures Manual and School's Policies and Procedures Manual Skills, Knowledge and Expertise Maintain his/her drive for results by demonstrating persistence, directness, and the ability to monitor and plan ahead Strong attention to detail Strong analytical, critical thinking and problem solving skills Ability to build strong interpersonal relationships and work effectively in a collaborative environment Desire to continuously learn and increase effectiveness as a professional Excellent computer skills, including Microsoft Word, Powerpoint, Excel and the Google Suite Strong project and time management skills Ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results Exhibit excellent organizational, verbal, and written communication skills Physical Requirements: Light Work: Exerting up to 50 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects; Frequent standing, stooping, bending, pushing and pulling. Terms of Employment: Salary benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District. Evaluation: Performance of this job will be evaluated by the School Principal in accordance with provisions of the Board’s policy on evaluation of personnel. #J-18808-Ljbffr