Administrative Assistant

Administrative Assistant

The role of Gas Scheduling Administrative Support provides Gas Distribution Schedulers with daily administrative assistance. Duties include preparing and printing of work packets, coordinating site checks, providing customers with site check updates, contacting Miss Dig for staking requests, contacting customers to confirm gas line appointments, updating field employee's schedules with training, assist with processing Frost Law permits for municipalities, and updating order statuses in various department data systems.

Must be able to interface and work with teams with diverse disciplines, understand their administrative needs and requirements. Must be willing and able to rely on Policies, Procedures, Job Aids and pre-established guidelines to perform the functions of the position. We are willing to train the skilled candidate on the job.

Skills Required:

• High degree of accuracy and attention to detail
• Proficient in Microsoft Outlook, Word, and Excel
• Excellent organizational and analytical skills
• Excellent communication skills (both written and verbal)
• Ability to perform standard to complex office tasks
• Ability to prioritize and multi-task
• Attitude and aptitude to learn new skills and perform new responsibilities

Skills that will set you apart:

• SAP Experience
• Plotter printer operation
• Utility experience
• Customer service experience
• Scheduling experience

Experience Required: 0 to 1 year's work experience, this is an entry level position.

Experience Preferred:

• Some work experience in an administrative or clerical role
• Experience with SAP would be an asset
• Strong customer service background

Education Required: High School degree or equivalent

Education Preferred: Some college

Other Information:

• May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
• May require travel
• May require overtime