Scott Dunn - Marketing and Event Coordinator - New York, NY

Marketing and Events Coordinator Scott Dunn, part of Flight Centre Travel Group (FCTG), is a luxury travel operator dedicated to creating unforgettable, tailor‑made vacations for our guests. With a global presence and a passion for crafting exceptional experiences, we specialise in curating personalised journeys to the world's most beautiful destinations. Founded in 1986, Scott Dunn has earned a reputation for delivering impeccable service, insider knowledge, and unique travel insights, setting the benchmark for luxury travel. Our team of experts shares a deep love for travel and a commitment to exceeding guest expectations. From luxury ski chalets in the Alps to private safari lodges in Africa, Scott Dunn ensures every detail is taken care of, allowing our guests to fully immerse themselves in the adventure of a lifetime. About the Opportunity The Marketing Event Coordinator plays a pivotal role in delivering exceptional, high‑touch events that elevate client experiences and strengthen brand impact. Working closely with internal teams and external partners, you'll support the seamless execution of curated events—from private dinners to large‑scale experiential gatherings. This is an exciting opportunity for a detail‑oriented, highly organised professional who thrives in fast‑paced environments and enjoys bringing ideas to life. With opportunities for travel and hands‑on involvement, you'll be immersed in every stage of event delivery. Key Responsibilities Support the planning and execution of corporate and invitation‑only events, including client dinners, networking events, loyalty experiences, sponsorships, and leadership offsites. Assist with end‑to‑end event logistics, including venue coordination, vendor communication, timelines, guest lists, invitations, and on‑site support. Prepare event documentation such as timelines, checklists, run‑of‑show documents, briefing materials, and post‑event analysis. Ensure all event details are delivered accurately and on schedule, escalating risks or issues proactively. Provide on‑site event support, assisting with setup, execution, and breakdown. Coordinate with internal stakeholders, vendors, venues, and partners to ensure alignment and execution success. Track approvals, updates, and deliverables across stakeholders. Support destination research, venue sourcing, and site visits. Travel domestically for event support and venue scouting as needed. Assist with event communications including invitations, emails, RSVP tracking, and follow‑ups. Organise and maintain digital asset libraries including photos, videos, marketing collateral, and contracts. Support post‑event reporting, analysis, and debrief materials. Assist with budget tracking, invoice processing, and expense reconciliation. Maintain organised documentation of contracts, agreements, and financial records. Support the creation of marketing collateral including invitations, presentations, signage, and digital content. Assist with graphic design and video creation using tools such as Adobe Creative Suite and Canva. Ensure all creative assets are accurate, on‑brand, and version‑controlled. Contribute to a safe, inclusive, and accessible work environment where all Flighties feel welcomed, respected, and supported to thrive. Experience & Qualifications 1–3 years of experience in event coordination, hospitality, marketing support, or administrative roles. Exceptional attention to detail and strong organisational skills. Ability to manage multiple priorities and deadlines simultaneously. Strong written and verbal communication skills. Experience working with multiple stakeholders and external vendors. Willingness to travel domestically for events. Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator, Premiere Pro) and Canva is preferred. Work Perks! - What's in it for you Reward & Recognition: Celebrate the success of yourself and others at our regular Buzz Nights and at the annual Global Gathering. Use your smarts: Our people use their quick thinking, expertise, and tenacity to always figure things out. Love for travel: We were founded by people who wanted to travel and want others to do the same. That passion is something you can't miss in our people or service. Personal connections: We are a big business founded on personal relationships. Diversity, Equity & Inclusion: Commitment to diversity, equity, and inclusion through initiatives such as Diversity Day, Employee Resource Groups, DEI education initiatives, and inclusive recruitment protocols. A career, not a job: We offer genuine opportunities for people to grow and evolve. We back our people all the way: We are strongly committed to supporting every single employee in their professional and personal development. Giving Back: Our Corporate Social Responsibility program supports nominated charities through volunteering and fundraising, complemented by our Office Environmental Program, LEED Gold‑certified office spaces, and 1 paid Volunteer Day per calendar year. Benefits Include Paid Time Off: A comprehensive time off package, including up to 15 vacation days (prorated upon hire and increasing to 20 days after 2 years of employment), 5 sick days, 3 personal days, 1 Diversity Day, 1 Volunteer Day, and 8 recognised holidays annually. Travel perks/discounts. Health & Wellness Programs and Employee Financial Wellness Services. National/International Award Nights and Conferences. Health benefits including medical, dental, vision, gender affirming care, and fertility care. Insurance including hospital indemnity, AD&D, critical illness, long‑term and short‑term disability. Flexible Spending Accounts. Employee Assistance Program. 401k programme with partial match. Tuition Reimbursement Programme. Employee Share Plan – Ability to purchase company stock on Australian Stock Exchange with partial company match, subject to terms and conditions. Global career opportunities in a network of brands and businesses. Location – New York, NY For this position, we anticipate offering an hourly pay rate of $28.85 – $31.25. Hourly rate is dependent on relevant factors, including experience, geographic location, and job requirements. We thank all candidates for their interest; however, only those selected to continue in the process will be contacted. We are an affirmative action and equal opportunity employer committed to providing a barrier‑free pathway throughout our recruitment process. We welcome accommodation requests to help make our hiring and onboarding experience as accessible as possible. Please advise us about accommodation needs at any point by contacting our Recruitment Team at View email address on click.appcast.io. #J-18808-Ljbffr Traveltechessentialist