Executive Assistant to Founder and Entrepreneur

Executive & Personal Assistant

We are seeking a highly organized, proactive, and tech-forward Executive & Personal Assistant to support a high-profile entrepreneur. This is a fast-paced, hands-on role for someone who can manage a complex calendar, keep track of moving pieces, anticipate needs, and confidently interact with everyone from executives and business leaders to athletes, families, and other members of the community.

Responsibilities:

• Own and manage a complex executive calendar across multiple platforms, including Apple, Google, and Outlook calendars
• Coordinate meetings, appointments, travel, and shifting priorities while preventing conflicts and building in realistic buffers
• Prepare daily schedules and ensure the executive has the information needed to stay ahead of the day
• Manage agreed inboxes, draft routine communications, track contacts, and follow up on outstanding items
• Coordinate extensive domestic and international travel, including private and commercial travel, itineraries, changes, and post-trip follow-up
• Listen closely to verbal direction and turn conversations and ideas into clear tasks, priorities, and next steps
• Keep the executive updated on progress without needing to be chased
• Provide a steady in-office presence and help keep the office running smoothly
• Welcome visitors, prepare meeting spaces, receive packages and mail, coordinate meals and occasional errands, and troubleshoot day-to-day needs
• Handle agreed personal appointments and life-admin tasks with complete discretion
• Coordinate closely with the Operations Manager and other team members to ensure information and follow-up do not fall through the cracks
• Use technology, AI tools, and automation to improve organization, communication, scheduling, and day-to-day efficiency
• Assist with presentations, documents, and other materials as needed

Requirements:

• 25+ years of experience supporting a busy executive, founder, entrepreneur, public figure, or similarly fast-paced individual
• Strong calendar management experience with the ability to prioritize competing demands
• Excellent follow-through and attention to detail
• Someone who naturally anticipates needs and stays one step ahead
• Comfortable taking verbal direction and turning it into action
• Strong communication skills and sound judgment
• Professional, warm, confident, and comfortable interacting with a wide range of personalities
• Able to remain calm and composed under pressure and not take things personally
• Highly discreet and trustworthy with confidential and personal information
• Tech-forward and comfortable learning new systems and tools
• Experience using AI tools and/or automation is highly preferred
• Experience with Canva is a plus
• ClickUp or similar task/workflow management experience is a plus
• Genuine interest in women's sports, leadership, entrepreneurship, and/or women's empowerment is a plus
• Must be comfortable working 100% in office