Human Resources Coordinator

Job Description:

With more than 80 years in business and 16 offices (and growing!), Ryan offers comprehensive commercial real estate solutions to customers across the US. We bring a collaborative, relationship-driven approach to delivering spaces where people thrive and businesses succeed. Join a company with an outstanding culture and competitive benefits. At Ryan, we don't just build buildings - we build stories.

Ryan Companies US, Inc. has an exciting career opportunity for a Human Resources Coordinator to join our team! This individual will serve as the initial point of contact delivering exceptional HR support to employees, managers, and external stakeholders. Strong customer services skills, a solid understanding of HR policies and procedures, and the ability to effectively communicate information to diverse audiences promptly & accurately with a high level of professionalism are required.

Some things you can expect to do:

1. Team Member Support

• Serve as the first point of contact for all HR-related inquiries, demonstrating a deep understanding of company policies, procedures, and benefits
• Manage the Human Resources inbox ensuring HR responds in a timely manner
• Collaborate with HR subject matter experts and update HR JIRA tickets
• Maintain learning content in Workday Learning including courses and curricula
• Assist team members with technical or access related issues related to Workday - escalating to HR subject matter expert as needed

2. Hiring, Preboarding and Onboarding:

• Coordinate interview scheduling for quick hire, complex and executive candidates
• Coordinate SKS assessment for candidates
• Facilitate pre-employment screening process
• Manage I9 verifications
• Coordinate with Technology for new hire requests that require quick turnaround
• Liaise with Technology and regional/sector onboarding leads for new hire needs
• Coordinate with candidates all relevant and needed information to finalize hiring process

3. Offboarding:

• Coordinate involuntary terminations with Employee Relations Specialist
• Process voluntary terminations in collaboration with HR Business Partner
• Initiate and conduct non-complex exit interviews
• Facilitate retirement recognition
• Partner with Payroll and Benefits to inform of benefits options at departure

4. Event Coordination:

• Coordinate and schedule HR Events, including but not limited to intern events, HR Team meetings, and training sessions.
• Coordinate and partner with regional offices for career fairs including registration and logistics
• Assist with the summer internship program including data management, logistics, and welcome gifts
• Liaise with Technology Support Center for tech support for all HR events/trainings and coordinate A/V testing

5. General HR Duties:

• Maintain accurate and up-to-date records of all interactions and inquiries in Workday and other HR systems. Ensure compliance with federal and state data privacy.
• Process one-time payments in Workday as needed
• Run team member reports from Workday as requested
• Partner with each HR function to maintain the shared HR calendar - publish updates to full HR team on a regular cadence
• Partner with each HR function and Marketing to create and send necessary HR communications from the HR email inbox
• Process HR invoices and assist tracking expense in the HR budget
• Monitor AllVoices (Ryan's employee hotline) and partner with Employee Relations to resolve any issues
• Fulfill personnel file requests in accordance with state laws
• Maintain personnel files including loading team member documents to electronic files
• Respond to simple unemployment claims and escalate as needed
• Manage milestone anniversary recognition program
• Coordinate the annual Excellence awards program and the annual Jim Ryan award program
• Provide backup for Total Rewards team on leaves of absence
• Draft basic promotion and job change memos as needed

To be successful in this role, you must have:

• 1+ years' proven experience with human relations.
• 2+ years' experience in a corporate office environment.
• Administrative experience, preferably supporting the HR function
• Four-year college degree preferred.
• Strong critical thinking skills.
• Committed to confidentiality: can be trusted with highly sensitive and confidential information.
• Proficient in Microsoft Office products including Outlook, Word, PowerPoint, and Excel

Compensation:

The pay range is $28.00-31.00 per hour . The hourly rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Eligibility:

Position requires verification of employment to work in the U.S.

Benefits:

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Ryan Foundation - charitable matching funds
• Paid Time for Volunteer Events

Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.