Administrative Assistant

Overview Elite Marine A/C, LLC is seeking a dependable and detail-oriented Administrative Assistant to support daily office and operational functions in our Fort Lauderdale location. This role provides administrative support to operations management and plays a critical part in keeping service, scheduling, billing, and internal communication running efficiently. The ideal candidate is highly organized, professional, and comfortable working in a fast‑paced marine service environment while interacting with technicians, vendors, and yacht clients. Key Responsibilities Administrative & Office Support Provide administrative support to Operations Management and service leadership Answer and direct incoming phone calls, emails, and general inquiries Maintain organized digital and physical filing systems Prepare correspondence, reports, and internal documents as needed Service & Operations Support Assist with scheduling and coordination of service calls and technician assignments Enter and update service tickets, work orders, and customer information Support tracking of job status, completion, and documentation Communicate with technicians regarding schedules, paperwork, and job updates Billing & Documentation Assist with invoicing, purchase orders, and basic billing documentation Review service paperwork for completeness and accuracy prior to submission Coordinate with accounting or management on billing‑related questions Timekeeping & Administrative Tracking Assist with tracking employee timecards and administrative recordsSupport PTO request documentation and reporting for operations management Maintain accurate records related to attendance and administrative approvals Vendor & Customer Communication Communicate professionally with vendors, suppliers, yacht crew, and management companies Assist with ordering office supplies and coordinating vendor services Support customer follow‑ups and service confirmations as directed General Administrative Duties Maintain office organization and administrative workflows Support special projects and operational initiatives as assigned Ensure confidential information is handled appropriately and professionally Requirements Previous administrative assistant or office administrator experience preferred Strong organizational and time‑management skills Excellent verbal and written communication skills Proficiency with Microsoft Office (Word, Excel, Outlook) and basic office systems Ability to multitask and prioritize in a fast‑paced environment Professional demeanor and attention to detail Willingness to learn marine service operations and terminology Preferred (But Not Required) Experience in marine, HVAC, construction, or service‑based industries Familiarity with service scheduling or dispatch systems Experience supporting operations or field service teams What We Offer Competitive pay based on experience Stable, full‑time position, in office setting Monday – Friday Benefits package – health, dental, vision and life insurance fully paid by employer for the employee 401(k) plus employer match Paid Holidays and PTO #J-18808-Ljbffr