Administrative Associate 1

Job Description

Job Description

We are looking for an organized Administrative Associate 1 to support daily office operations in Memphis, Tennessee. This Long-term Contract position is ideal for someone who can balance clerical work, document preparation, and communication support while maintaining accuracy and confidentiality. The person in this role will help keep administrative processes running smoothly by managing records, responding to routine inquiries, and preparing business documents for internal use.

Responsibilities:
• Coordinate day-to-day administrative activities, including supply tracking, document handling, and general office support
• Create and format business materials such as invoices, reports, letters, memos, and financial documents with a high level of accuracy
• Maintain organized filing systems and retrieve records, reports, and other company documentation as needed
• Draft and send responses to routine correspondence, ensuring inquiries are directed appropriately and handled promptly
• Support recordkeeping activities by updating administrative logs, files, and related office documentation
• Assist with basic bookkeeping tasks and help ensure office information is current and properly documented• High school diploma or equivalent required
• 0-2 years of administrative, clerical, or office support experience required
• Strong verbal and written communication skills
• Ability to manage multiple tasks independently and prioritize work effectively
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Strong customer service and interpersonal skills
• Ability to maintain organized records and handle confidential information responsibly