Administrative Coordinator

Location 23751 N. 23rd Avenue,Phoenix, AZ, 85085,United States Job Category Office Employee Type FT - Exempt Calendar & Schedule Management Manage and coordinate calendars for multiple Field Operations Managers Block and adjust time for site visits, scheduled concrete pours, meetings, and inspections Set up alerts, reminders, and notifications to support time-sensitive field activities Proactively communicate and respond to same-day schedule changes and urgent updates Administrative & Operational Support Serve as a primary administrative point of contact for Field Operations Managers Coordinate internal and external meetings, including logistics and confirmations Maintain accuracy and organization across calendars, schedules, and communications Anticipate needs and provide proactive administrative support to minimize disruptions to field operations Communication & Coordination Communicate effectively with Operations Managers, field teams, and internal departments Promote Suntec's coreprinciples to cultivate a collaborative, accountable work culture and create an ESOP mindset that emphasizes ownership, teamwork, and long‑term investment. Ensure timely dissemination of schedule changes and operational updates Support collaboration between office and field teams Qualifications Prior experience in an administrative, coordinator, or executive support role (construction or operations environment preferred) Strong calendar management skills with the ability to juggle multiple leaders and shifting priorities Exceptional organizational skills and attention to detail Ability to work calmly and efficiently in a high‑volume, fast‑changing environment Professional communication skills (written and verbal) Proficiency with Microsoft Outlook, Teams, PowerPoint and other standard office tools Reliable, punctual, and comfortable working a consistent in‑office schedule Summary The Administrative Coordinator provides dedicated support to our Field Operations Managers our various operating groups including Foundations, Flatwork, Structural, Tilt, Finish, and Patch. This role plays a critical part in keeping field operations running smoothly. The ideal candidate thrives in a fast‑paced environment, excels at managing multiple calendars and priorities, and is comfortable supporting leaders whose schedules change frequently due to jobsite demands. #J-18808-Ljbffr Kids for the Future