Administrative Assistant

Administrative Assistant – Patient Care Services Reporting to the Director of Patient Care Services, the Administrative Assistant provides a broad range of administrative and secretarial support for inpatient care units, including inventory management, supply ordering, telephone handling, scheduling, policy documentation, payroll assistance, and coordination of meetings and staff resources. Responsibilities Maintain inventory and order office supplies and equipment, prepare and follow up on purchase orders, and meet with vendors. Answer telephone calls, screen calls, take messages, forward calls, and take meeting minutes. Schedule meetings, assist with staffing schedules, and perform payroll tasks as assigned. Comply with department and hospital policies; review, prepare, and maintain policies, procedures, and manuals. Complete mandatory education and maintain department statistics required by hospital, government, and accrediting agencies. Maintain confidential records, including budget, payroll, patient, and personnel data, and ensure secure handling of sensitive information. Prepare documentation for leaders, assist in scheduling staff vacancies, and coordinate departmental and interdepartmental meetings. Collaborate with nursing management and other staff to meet internal and external customer needs, forecast potential problems, and intervene proactively. Provide effective decision‑making, communication, and writing skills for correspondence, reports, and other documents. Maintain computer hardware and software inventory, process end‑of‑pay period reports, and serve as a resource for electronic scheduling systems. Coordinate onboarding for new hires, track work orders, and perform other duties as assigned. Minimum Qualifications High school diploma or equivalent; associate degree in secretarial or medical administrative studies preferred. Minimum of three years comparable secretarial experience. Proficient user of Microsoft Office, word processing, spreadsheet software, and a variety of office equipment. Excellent written and verbal communication skills, strong organization, customer‑service orientation, and teamwork ability. Strong analytical, interpersonal, listening, and problem‑solving skills. Ability to function effectively in an environment with urgent and frequent service requests. Experience Preferred prior experience with electronic scheduling systems. Work Environment and Physical Requirements Must sit for 3‑7 hours; stand, walk, twist, bend, and kneel infrequently. Capability to lift 10‑35 lbs. and use both hands for moderate repetitions. Visual acuity 20/20, color discrimination, depth perception. Hearing whisper at 3 feet required. Pay Range $22.04 – $36.37 EEO Statement Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. #J-18808-Ljbffr