Food & Beverage Executive Assistant

Food & Beverage Executive Assistant

Trail Drive Management Corp (TDMC) is looking for a full-time Food & Beverage Executive Assistant. This position is responsible for providing personalized support in a well-organized and timely manner for the Director of Food & Beverage, Food & Beverage Leadership Team & Operation.

Essential Job Functions:

• Act as a point of contact between the executives and internal/external clients
• Able to communicate well and be diligent about timely correspondence
• Handle requests and queries appropriately
• Maintain meeting schedules and provide reminders
• Assist in event planning and provide operational support to the organization
• Assist the leadership team with scheduling as needed, tracking of team member certifications, attendance at trainings, etc.
• Assist leadership with coordination of temporary staff and/or not-for-profit groups (if/when appropriate)
• Complete travel arrangements when necessary
• Complete expense reports in a timely and accurate manner
• Assist with tracking and coordination of department-related purchases/expenses
• Assist with financial reconciliation and/or event/operational budget management
• Establish and ensure the ongoing maintenance of a filing system for all F&B department-related information
• Create reports and update internal databases as required/requested
• Data entry in various company systems
• Facilitate internal communication to the leadership team and/or staff
• Maintain office manager role, ordering supplies, etc., and suggest more efficient ways to run the office and troubleshoot any issues
• Support Food & Beverage/TDMC Customer Services initiatives
• Support F&B Leadership as requested
• Performs other duties as assigned.

Qualifications:

• Must be a minimum of 21 years of age.
• Proven experience as an executive administrative assistant, senior executive assistant, or other high-level assistant
• Full comprehension of office management systems and procedures
• Candidate should be proficient in Microsoft Office applications (Word, Excel, PowerPoint, CRM, and Outlook)
• Possess excellent interpersonal skills, as well as discretion and confidentiality with sensitive company/client information
• Possess excellent written and verbal communication skills; proficiency in English
• Strong attention to detail and proven customer service skills
• Exceptional organization and prioritization
• Exemplary planning and time management skills
• Works well with others, establishing and maintaining effective relationships with fellow workers and supervisors
• Ability to work a flexible schedule including nights, weekends, and holidays.
• Able to communicate effectively with management, guests, and team members.
• Ability to handle multiple tasks in a fast-paced, high-energy environment.

Working Conditions:

• Employees will work in an environment with fluctuating temperatures.
• Employees must have the ability to lift, push, and pull up to 50 lbs.
• Employee will spend a portion of the day sitting and operating a computer or other office equipment.
• Employees may spend their shift standing/walking, traveling stairs, with limited to no sitting.
• Employees will be exposed to high noise levels and/or fluctuating lights in event settings.
• Employees may be exposed to sharp objects, machines with moving parts, heat from ovens, burners, steam, trays, etc.
• Employees must have the ability to reach, lift, and bend to perform job duties throughout the shift.
• Employees may be exposed to hazards associated with moving vehicles and require strict adherence to safety protocols.

Other Duties:

• This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.