Admin Assistant IV

Job Description

Are you looking for administrative assistant role that in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that's focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our missions: "We Protect Those Who Protect Us®" and "We Innovate For Those Who Move The WorldTM." Sound like a team you want to be a part of? Come build your career with us.

BAE Systems Electronic Combat Solutions (ECS) business area is seeking an administrative assistant resource to help the Software and Systems Engineering teams be successful. This admin will support both the ECS Software and Systems Engineering Director and their teams. This is an excellent opportunity to learn both about software and systems engineering groups and can be a great steppingstone into other roles within the company.

As a key member of our administrative team, you will be responsible for delivering high-level administrative support, leveraging advanced technical capabilities to drive business efficiency and effectiveness. This role requires a strong ability to work independently, think critically, and provide strategic support to our leadership team.

Key Responsibilities:

• Provide expert-level administrative support to multiple leaders, including calendar management, travel coordination, meeting scheduling, meeting support and expense reporting
• Develop and implement effective administrative processes and procedures to enhance business operations and productivity
• Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization
• Serve as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordination
• Manage and maintain highly confidential and sensitive information, demonstrating discretion and professionalism
• Coordinate and execute high-profile events, meetings, and conferences, both on and off-site
• Leverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.
• Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applications
• Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness
• Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Required Skills and Education

• Minimum of High School Diploma
• Minimum 2 years of experience in administrative support, preferably in a defense or aerospace industry setting
• Advanced technical skills in MS Office, including expertise in Word, Excel, PowerPoint, and Outlook
• Proven ability to work independently, think critically, and provide strategic support to senior leaders
• Excellent written and verbal communication skills, with the ability to craft complex reports and presentations
• Strong analytical and problem-solving skills, with the ability to analyze data and make recommendations
• Highly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects simultaneously
• Experience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals.
• Strong self-starting and self-closing skills, with a positive attitude and enthusiasm.
• Proactive and adaptable, with a focus on building effective working relationships and creating a positive work environment.
• Ability to maintain confidentiality and handle sensitive information with discretion

Preferred Skills and Education

• College degree
• Expertise in database management, data analysis, and visualization tools
• Experience with project management software and tools, such as Asana, Trello, or MS Project
• Certification in administrative professionals, such as CAP or OM
• Familiarity with defense and aerospace industry protocols, procedures, and regulations