Administrative Coordinator

Business Support SpecialistDo you enjoy being part of a collaborative team in a fast-paced environment? Better Homes and Gardens Real Estate The Masiello Group is passionate about supporting real estate agents throughout New England, and the Business Support Specialist role is at the heart of that mission across our 25+ offices in four states.This role is a great mix of administrative support, tech troubleshooting, and marketing coordination. As the first point of contact, you'll help create a welcoming, professional experience while keeping things organized, efficient, and moving forward. If you're adaptable, dependable, and love being the person who keeps the office running smoothly, this could be a great fit.We're looking for a self-sufficient, dynamic, and solutions-oriented team member who brings a positive attitude and a smile to work every day. This role is perfect for someone who loves helping others, staying organized, solving problems, and keeping things moving in a fast-paced environment.The right person is resourceful, dependable, a quick learner, and someone who genuinely enjoys learning new systems and skillsets. You enjoy figuring things out, communicating clearly, and being part of a team that gets things done with professionalism, care, and a can-do spirit.You'll work closely with the Sales Director and agents across the region to support transactions, office operations, systems management, training, and the overall success of the company.This full-time, in-person position is based in our Nashua office with travel to our Atkinson office two days a week. (*Mileage will be reimbursed for travel to Atkinson.) We are currently considering candidates who reside within a reasonable driving distance of the office. Relocation assistance is not available.Candidates will be asked to provide three professional references in the final stages of the interview process.What You'll Do:Provide administrative and operational support to the Sales Director and regional agentsReview listing and transaction documents for accuracy and completenessManage data across real estate, marketing, and accounting systemsCoordinate listing timelines, updates, and workflows to support smooth transactionsAssist agents with systems, technology tools, and process-related questionsSupport onboarding and offboarding activities for agentsMaintain marketing materials, listing information and compliance recordsTrack licensing deadlines and required documentationDeliver training and support for agents across varying experience levelsHelp maintain efficient office operations and communication throughout the region and home office teamHandle confidential information with professionalism and discretionWho We Are:The Masiello Group, a second-generation family company, has been a pioneering force in New England real estate since 1966. With over 25 offices across Northern New England, we stand as the largest residential real estate firm north of Boston, providing a comprehensive range of home services, from mortgage, title, home warranty, and relocation services. More homeowners trust our firm to sell their homes than any other real estate group in Northern New England. This means that our clients are working with the most skilled and experienced brokerage in the area, with a sustained level of 99% customer satisfaction year over year.What We Offer:Medical, Dental, and Vision InsurancePaid Time Off (PTO)Sick/Personal Time401(k) Retirement Plan with Company MatchFlexible Time Off ProgramA Variety of Voluntary Benefits and Supplemental Insurance OptionsRequirements:What You Bring:Experience with Canva and business-focused social media platformsExcellent written and verbal communication skillsStrong organizational skills and attention to detailA proactive, problem-solving mindset and ability to work independentlyProficiency with Microsoft 365 (SharePoint, Teams, Word, Excel, Outlook, OneDrive, Planner)Comfort managing numerous priorities in a deadline-driven environmentStrong judgment, reliability, and follow-throughAptitude to quickly learn and troubleshoot common technology tools and systemsReal estate or similar professional office experience, preferredAbility to demonstrate a high level of persistence, consistently following through on tasks and maintaining focus until all work is fully completed