Administrative Coordinator

Administrative Coordinator

AutoSavvy is seeking an organized, dependable, and adaptable team member to support our fast-paced Purchasing Department. This role helps keep daily operations running smoothly by supporting reporting, communication, documentation, tracking, and administrative processes across multiple teams and departments.

This position works closely with field employees, corporate departments, vendors, and suppliers, and plays an important role in helping maintain organization, accountability, and operational efficiency throughout the department.

Location & Schedule:

• Woods Cross, UT
• Monday through Friday only
• Full-Time employment

Duties & Responsibilities:

• Perform data entry and maintain accurate records across multiple systems and spreadsheets
• Create, update, and manage reports, tracking documents, invoices, and operational spreadsheets
• Assist with title, billing, compliance, and supplier documentation processes
• Serve as a point of contact between field employees, corporate departments, vendors, and suppliers
• Monitor operational workflows and follow up to help ensure timely completion of tasks and issue resolution
• Coordinate and support various administrative and operational functions for the Purchasing Department
• Maintain organized digital records, inventory tracking, and department documentation
• Assist with onboarding coordination, equipment management, and employee support needs
• Provide ongoing support to Purchasing leadership and partner departments as needed
• Troubleshoot day-to-day operational issues and help identify process improvements
• Adapt to shifting priorities and assist with a wide variety of department needs in a fast-paced environment
• Take ownership of miscellaneous operational tasks and special projects as assigned

Skills & Requirements:

• Excellent organizational, attention to detail, and multitasking skills
• Comfortable working in a fast-paced environment with shifting priorities
• Excellent time management skill to complete daily tasks and priorities to meet deadlines
• Proficient in Microsoft Excel and Microsoft Office
• Experience with spreadsheets, tables, pivot tables, and basic formulas preferred
• Willingness to learn new systems, tools, and processes
• Strong communication, follow-up, and problem-solving skills
• Excellent interpersonal and customer service skills
• Ability to work independently while managing multiple responsibilities
• Administrative, operations, accounting, automotive, or related experience is a plus

Education & Experience:

• 2+ year of administrative experience or relevant work

Requirements:

• Valid driver's license with acceptable driving record
• Ability to pass a background check
• Authorized to work in the United States
• Requirement of Multi-Factor Authentication apps on cell phone

Benefits:

• Comprehensive Benefits: Medical, Dental, and Vision coverage, HSA match, TelaDoc, Pharmacy Discount Programs, and Employer paid Life Insurance
• Employee Assistance Program: Free of charge for personal uses such as support and general resources
• Additional Perks: Pet Insurance, Gym Discounts, and an Employee Vehicle Purchase Program, Volunteer PTO Program
• Retirement Savings: Employer matching contributions
• Paid Time Off: Among the best PTO policies in the industry
• Paid Holidays: 7 major holidays

Physical Requirements:

• Sedentary work that primarily involves sitting/standing for 6 - 8 hours
• Visual acuity to read and type for 6 - 8 hours
• Simple grasping and fine manipulation to sort through papers for 6 - 8 hours

Work Environment:

• Indoor and onsite work location

What We're Looking For:

We're looking for someone who is proactive, resourceful, dependable, and comfortable wearing many hats. The ideal candidate thrives in a dynamic environment, communicates well with others, stays organized under pressure, and is willing to jump in wherever needed to support the team.

This role is highly collaborative and operational in nature, and daily responsibilities may vary based on business needs and department priorities. Success in this position comes from being adaptable, detail-oriented, and willing to help keep the Purchasing Department running efficiently.

AutoSavvy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All offers of employment at AutoSavvy are contingent upon clear results of a thorough background check and motor vehicle report (MVR). Background checks and MVRs will be conducted on all final candidates offered employment. AutoSavvy participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.