Billing Specialist
PACE Staffing Alternatives
Responsibilities:
- Generate and process customer invoices accurately and in a timely manner.
- Review contracts, purchase orders, and supporting documentation to ensure billing accuracy.
- Verify billing information, pricing, and payment terms before invoices are issued.
- Research and resolve billing discrepancies, customer inquiries, and invoice disputes.
- Monitor outstanding invoices and coordinate with the Accounts Receivable team on collections as needed.
- Apply customer payments and reconcile billing records.
- Maintain accurate customer account information and billing files.
- Process billing adjustments, credit memos, and refunds when appropriate.
- Prepare recurring invoices and ensure billing deadlines are met.
- Collaborate with Sales, Customer Service, Operations, and Accounting to resolve billing issues.
- Assist with month-end closing activities, account reconciliations, and reporting.
- Generate billing reports and analyze trends to identify process improvements.
- Ensure compliance with company policies, accounting standards, and customer contract requirements.
- Maintain confidentiality of financial and customer information.
- Perform other duties as assigned.
- High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
- 2+ years of billing, accounts receivable, or accounting experience preferred.
- Strong understanding of billing procedures and general accounting principles.
- Proficiency in Microsoft Excel and Microsoft Office Suite.
- Experience with ERP or accounting software (such as NetSuite, SAP, Oracle, Microsoft Dynamics, or QuickBooks) preferred.
- Excellent attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Effective written and verbal communication skills.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Strong customer service and interpersonal skills.
- Ability to work independently and collaboratively within a team.
Vacancy posted 4 days ago
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