Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a fully onsite team in Michigan. This contract-to-permanent opportunity is ideal for someone who brings solid experience managing end-to-end payables in a deadline-driven setting and takes pride in accuracy, organization, and follow-through. The position focuses on invoice review, vendor support, payment execution, and close coordination with internal partners to keep financial operations running smoothly.

Responsibilities:
• Manage the complete accounts payable cycle, from receiving invoices and assigning codes to preparing payments and maintaining accurate records.
• Process a steady volume of invoices each week while verifying supporting details and ensuring timely entry into the accounting system.
• Match purchase orders, invoices, and receiving documentation to confirm that transactions are accurate before payment is released.
• Investigate billing differences, respond to vendor questions, and work with internal departments to resolve pricing or documentation issues.
• Administer payment activity through methods such as ACH and check runs in alignment with established timelines and procedures.
• Maintain vendor files, support new vendor setup, and keep account information current and well documented.
• Reconcile vendor statements, review open items, and follow up on outstanding balances to prevent aging issues.
• Assist with month-end accounts payable tasks, including accrual support, reconciliations, and preparation of organized backup documentation.
• Partner with purchasing, receiving, and accounting teams to improve efficiency and ensure a consistent flow of information across the payables process.• At least 3 years of recent experience in accounts payable, including full-cycle processing responsibilities.
• Demonstrated background handling high-volume invoice processing with strong accuracy and attention to detail.
• Practical experience performing three-way matching in a purchase-order-based environment.
• Proficiency with Sage accounting software is required.
• Experience with Microsoft Dynamics is strongly preferred.
• Working knowledge of Microsoft Excel for tracking, reconciliation, and data review.
• Strong communication skills with the ability to manage vendor relationships and coordinate effectively with internal teams.
• Ability to prioritize multiple tasks, solve routine payment issues, and meet deadlines in a fast-paced onsite environment.