Executive Assistant

The Executive Assistant performs administrative, organizational, and support services for the President, the Board of Directors, and its committees. Responsibilities Executive Support - Assist President with all aspects of Foundation business: Oversee all scheduling of appointments and manage daily calendar. Set recurring meetings with key staff, board, and Archdiocese leadership as directed. Oversee preparation for all appointments and meetings (e.g., agenda, hospitality, research, presentations. Schedule any sessions needed to prepare for appointments). Manage activities and projects in which the President is involved, keeping them informed of project status, next action steps, and timelines. Interact with key CCF constituents on behalf of the President. Manage President’s correspondence and filing, ensuring clarity, accuracy, sensitivity, and confidentiality of all communication undertaken on behalf of the President. Serve as gatekeeper – interface with Board and staff members, schedule times for individual staff to meet with President rather than interrupt workflow. Meet regularly with President to understand their goals and initiatives, as well as to update them on status of in-progress and upcoming activities and projects. Board/Committees - Provide administrative support to the Board of Directors and all of its committees: Key staff liaison, along with President, to the CCF Board of Directors with special attention to Executive, Strategic Planning, and Governance Committees. Oversee preparation for all Board and committee meetings (e.g., scheduling, agenda, confirmation of quorum attendance, hospitality, PowerPoint presentations as needed). Confirm locations/technology at meeting sites. Work with CCF executive leadership team to create and publish quarterly Board reports and committee materials via the Board portal, serving as primary Board liaison for the portal. Communicate w ith Board and committee members as needed between meetings. Attend assigned Board and committee meetings and prepare concise and accurate minutes, in accordance with corporate record best practices. Track all Board and committee action items for follow up and discuss with President to determine next actions. Oversee and maintain corporate record of all Board and committee actions. Other duties as assigned. Event Management – Oversee the planning and implementation of board related events. Presentations – Prepare presentations for Board and other events where CCF President has responsibilities. HR Support – Partner with VP of Finance and Administration on Performance Review Coordination, and Onboarding processes and assist with other HR projects as they arise Requirements The successful candidate will have the following: Experience 3-5 years of executive support experience required, preferably supporting a CEO, president, executive director, or board of directors. Experience coordinating board and committee meetings and managing confidential information. Experience with Salesforce, board portals, and administrative systems preferred. Education 4-year degree preferred. Skills Emotionally intelligent, flexible, adaptable, able to gracefully handle changing calendars and shifting priorities. Able to work in an atmosphere of ambiguity and move forward confidently. Excellent time and project management. Able to find and suggest creative solutions to problems that arise. Able to work both collaboratively and independently, with minimal instruction and guidance. Proficient in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and emerging productivity tools such as Microsoft Copilot. Able to manage technology at board and committee meetings as needed. Characteristics Diplomatic and candid, with high standards of integrity. Committed to supporting and enhancing the team spirit. Proactive, takes initiative, able to anticipate what needs to be done and make recommendations to the President. High energy to keep up with fast-paced environment. Friendly, with an outgoing manner. A commitment to the mission of CCF is also desired. Compensation The salary range for this position is: $72,000 – $82,000, commensurate with experience and qualifications. CCF offers a comprehensive benefits package, including 403(b) retirement plan with employer match and discretionary contributions; employer-subsidized medical, dental, and disability coverage; fully-paid life insurance and access to additional voluntary benefits; generous paid time off plus 11 paid holidays; flexible spending accounts, Calm app access, and summer Fridays. The Catholic Community Foundation of Minnesota is an equal opportunity employer. #J-18808-Ljbffr