Executive Administrative Assistant

Manage the Head of P&A’s calendar with precision Coordinate all travel logistics, itineraries, and trip preparation Screen and triage incoming communications, flagging priority items Prepare expense reports and manage administrative processes Organize and coordinate internal and external meetings Track and manage project timelines, deliverables, and action items across initiatives Build and maintain project tracking systems Coordinate logistics for cross-functional workstreams Compile and format project status reports and stakeholder updates Monitor project and scheduling risks, flagging conflicts or blockers early Maintain continuity in the Head of P&A’s office during travel or high-demand periods Compile, format, and edit presentations, briefings, and correspondence Maintain the Head of P&A’s operational rhythm Act as the logistical point of contact between the Head of P&A’s office and internal teams Own the logistical preparation for leadership and segment meetings Requirements 5+ years of experience in an Executive Assistant, Administrative Business Partner, or similar role supporting senior leaders 2+ years of experience supporting project coordination, including tracking timelines, deliverables, action items, and stakeholder updates across multiple initiatives Proven experience managing complex calendars, travel logistics, meeting coordination, and executive administrative processes in a fast-paced environment Strong proficiency in preparing agendas, pre-reads, presentations, status reports, and executive correspondence with a high degree of accuracy and professionalism Exceptional organizational, communication, and prioritization skills, with the ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues Sense of urgency in managing situations that require quick turnaround and ability to prioritize constant workload Ability to work under tight timelines and proven track record of achieving/exceeding expectations #J-18808-Ljbffr