Procurement Administrator

Job Title

This role combines purchasing, administrative, and accounting support within a manufacturing environment.

Position Supports

• Procurement & vendor coordination
• Office operations and documentation
• Timekeeping and reporting within QuickBooks

Daily Responsibilities

Purchasing / Supply Chain

• Create and manage purchase orders (POs)
• Source materials and communicate with vendors
• Request quotes, track orders, and follow up with suppliers
• Support receiving and shipping coordination

Sales Order & Admin Support

• Open and manage sales orders
• Assemble and organize work orders
• Maintain documentation (scanning, filing, etc.)

Accounting / System Responsibilities

Utilize QuickBooks for:

• PO and sales order tracking
• Basic accounting workflow support
• Assist with transition into JobBoss (ERP system)

Timekeeping & Reporting:

• Enter daily timesheets for production employees
• Support payroll data accuracy (under manager oversight)
• Run reports and maintain data tracking

Data & Excel Tracking

Maintain multiple spreadsheets for:

Inventory tracking

Parts and materials

Due dates and job status

Provide reporting to leadership and operations

Skills

Procurement, Administration, Quickbooks, Excel, Purchasing, Purchase order

Top Skills Details

Procurement, Administration, Quickbooks, Excel

Additional Skills & Qualifications

24+ years of experience in a hybrid administrative, purchasing, or accounting support role

Hands-on experience with purchase orders, vendor communication, and administrative workflow coordination

Prior experience using QuickBooks or similar accounting software strongly preferred

Experience Level

Intermediate Level

Job Type & Location

This is a Contract to Hire position based out of Van Nuys, CA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Van Nuys, CA.

Application Deadline

This position is anticipated to close on Jun 12, 2026.