Administrative Assistant I

Administrative Assistant School Professional I

Assist Principal in the smooth and efficient operation of the school by providing support and services in matters relating to students with duties that include, but are not limited to: maintaining school-based budget and accounts, serving as student record custodian, and managing staff attendance and payroll with an awareness of all district requirements and Board of Education policies.

High School Diploma or general education degree (GED)

Work well with minimal supervision

Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail

Able to communicate clearly and concisely, both orally and in writing

Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters

Work well with others

Computer skills necessary, including Microsoft Office

Adept at learning and using other related software and web-based programs

Previous experience in a school office

Previous experience in Skyward

Previous experience in bookkeeping

Reconcile general ledger for the school accounts on a monthly basis

Send daily general ledger to the district office

Maintain student activity accounts

Coordinate enrollment and assign fees for the extracurricular program in student management system, e.g. Skyward

Order school supplies and maintain inventory

Track school budget and individual teacher expenditures

Create purchase orders and check in orders when they arrive

Make bank deposits

Maintain petty cash records

Purchase pop/water for pop machine and track sales

Maintain payroll and timesheets for teachers, substitute personnel, administrators, and support staff

Submit payroll documents to district office personnel every Friday

Document and process paperwork for all requests to be excused

Arrange for substitute building aides before the start of school

Process paperwork for staff to register for professional development workshops and conferences

Serve as the office lead for student management system, e.g. Skyward

Create monthly newsletter, gathering content from staff and publish as needed

Generate press releases

Serve as backup to Administrative Assistant for School Student Services

Assist with school activities as assigned by the building administration, e.g., registration, back-to-school days, open house, etc.

Assist with projects when needed

Serve as the student records custodian

Maintain and edit all information entered into the student management system

Process student transfers in and out of the district

Assist with student dismissal, if needed

Serve as a backup in the health services office when needed

Performs additional duties as assigned

Bending, carrying, climbing, lifting, pushing-pulling, reaching, sitting, standing, and walking

Must be able to occasionally lift, move, or push items of 30 lbs.

Includes extremes of temperature and humidity

Hazards include stairs and communicable diseases

244 Working Days, 8 hours per day

16 Paid Holidays

260 Total Paid Days

Per MCSA Negotiated Agreement

Hourly/Non-Exempt