Information Technology Coordinator II

Job Posting Title:Information Technology Coordinator II-Hiring Department:Enterprise Technology - Infrastructure-Position Open To:All Applicants-Weekly Scheduled Hours:40-FLSA Status:Exempt from FLSA-Earliest Start Date:Immediately-Position Duration:Expected to Continue Until Jul 01, 2029-Location:AUSTIN, TX-Job Details:General NotesThis is a fixed term position that may end three years after the employee start date.Flexible work arrangements are available for this position, including the ability to work remotely within the United States. We would strongly prefer a candidate located in the greater Austin area as this position is hybrid and requires up to one day per week in the office.This position is hybrid and requires up to one day per week in the office.This position provides a life/work balance with typically a 40-hour work week and travel limited to training (e.g., conferences/courses).Enterprise Technology is dedicated to supporting the mission of the University of Texas at Austin of unlocking potential and preparing future leaders of the state.Your skills will make a difference.You’ll be working for a university that is internationally recognized for research and the work you do will make a difference in the lives of our students, faculty and staff. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working for our campus.The University of Texas at Austin and Enterprise Technology provide an outstanding benefits package to our staff. Those benefits include:Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)Vision, Dental, Life, and Disability insurance optionsPaid vacation, sick leave, and holidaysTeachers Retirement System of Texas (a defined benefit retirement plan)Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesTraining and conference opportunitiesTuition assistanceAthletic ticket discountsAccess to UT Austin's libraries and museumsFree rides on all UT Shuttle and Capital metro buses with staff ID cardFor more details, please see: and be authorized to work in the United States on a full-time basis for any employer without sponsorship.This position requires you to maintain internet service and a mobile phone with voice and data plans to be used when required for work.PurposeThe position will support the University’s Next Generation Network program which includes improving wireless coverage and support for end users across the campus. The individual hired for this position will act as the primary point of contact for scheduling, submitting updates, coordinating meetings among various campus groups, communicating with stakeholders, and documenting and supporting the planning, execution, and delivery of technology initiatives. The position requires strong organizational and communication skills, with the ability to manage large task lists, prioritize work, and follow through on commitments; the ability to adapt to changing priorities and take initiative to support the project team where needed.ResponsibilitiesScheduling, Sequencing, & Execution Planning:Develop and manage detailed project implementation schedules for campus-wide and College Schools and Units (CSU) that impact projects.Coordinate timing around:Academic calendars and instructional prioritiesResearch-critical windowsMaintenance and access windowsSequence work across multiple buildings and CSUs to avoid conflicts, overlaps, or unintended impactTrack dependencies between projects occurring in shared spaces or involving shared resourcesSpace & Access Coordination:Scheduling physical space access across:Academic buildingsResearch facilitiesAdministrative and shared campus spacesServe as the central point of coordination between:College Schools and UnitsIT Infrastructure and service teamsFacilities, construction, and maintenance groupsEnsure space readiness (access approvals, timing alignment, occupancy constraints)Project Management & Implementation Support:Manage defined projects or project phases under the guidance of a senior PMTrack:ScopeMilestonesDeliverablesAction itemsSupport execution by:Assigning and tracking tasksMonitoring progressIdentifying risks and issuesFacilitate implementation activities such as migrations, upgrades, and campus changesEnsure projects move from planning into successful delivery, not stall in coordinationCross-CSU Coordination & Communication:Act as a liaison between IT, Facilities, and non-IT campus groups to align schedules and execution plansTrack CSU-specific constraints, exceptions, and local approvalsEnsure communication reaches the correct CSU contacts and stakeholdersDocumentation & Tracking:Maintain schedules, coordination logs, dependency lists, and change recordsTrack execution status and surface schedule risks or conflicts earlySupport audit, reporting, and institutional memory needs for long-term projectsWork with stakeholders to modify scheduling when conflicts arisePerform other related functions as assigned.Required QualificationsU.S. Citizen, resident, or officially recognized asylee - Applicant selected will be subject to government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.Bachelor's Degree in Business Administration, Computer Science, Information Technology, Engineering, or related field of disciplineStrong organizational and communication skillsAbility to manage large task lists, prioritize work, and follow through on commitmentsAbility to adapt to changing priorities and take initiative to support the project team where neededEquivalent combination of relevant education and experience may be substituted as appropriate.Preferred QualificationsCertified associate in project management (CAPM)Salary Range$65,000 + depending on qualificationsWorking ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationUse of manual dexterity (ex: using a mouse)Work ShiftMonday – Friday flexible between 7am-6pm, Occasional nights/weekends maybe requiredRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.-Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.-Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.-Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.-Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.-Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.-Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.-E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]-Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr University of Texas