Brokerage Coordinator

Brokerage Coordinator

As a member of the Brokerage team, the Brokerage Coordinator directly reports to the Director of Operations and the Houston Market Manager while providing support to the entire office. The administrative support position reinforces team efforts by serving as first point/line of contact and the internal liaison for the Houston Office. Ensuring organized, accurate, and timely administrative support is of principal job responsibilities.

Responsibilities include, but not limited to:

• Support the contract process by editing, distributing, tracking, and updating contracts.
• Add listing / property information, contracts and leases into the CRM.
• Draft Listing Agreements/Listing Renewals for the team as well as track expiration dates.
• Act as the team point of contact for general inquires and requests.
• Assist with planning presentations as needed, including producing Power Point presentation material and supporting documents, assemble presentation materials, etc.
• Order / remove signs in coordination with appropriate person.
• Edit, proofread and finalize marketing collateral for agents.
• Ensure all property information is entered and updated in appropriate marketing venues (LoopNet, LOA, MLS, etc.).
• Create prospecting databases as well as marketing campaigns for the team.
• Provide activity reports or owner reports on a monthly basis.
• Ensure all agreements, contracts and leases are executed correctly and saved appropriately.
• Review Forecast and send to Director of Operations Weekly.
• Facilitate the bi-weekly Retail Team Meeting.
• Assist new team members with setting up and learning brokerage software/processes.
• Create invoice and commission sheets.
• Create and submit expense sheets, reimbursements, credit card approvals, sign/photography orders and other accounting forms to the Director of Operations for approval.
• Retain closed files ensuring they are complete and accurate.
• Serve as internal liaison between the Houston office, marketing and management.
• General receptionist duties including but not limited to answering phones, taking messages, tending to general requests of office personnel, ordering/maintaining office supplies and facilitating meetings.
• Review, edit meeting notes as well as facilitate the bi-weekly Market Meeting.
• All other duties as assigned.

Qualifications include:

• A bachelor's degree or associate degree is preferred with relevant experience in the real estate field.
• Active Texas Real Estate License or Salesperson License.
• Excellent communication skills.
• Experience in Hubspot, Trello and Realcore is a plus
• Ability to multitask efficiently
• High degree of responsibility, organization and initiative
• Proficient in Microsoft Word, Excel and Outlook.
• Must be able to learn new software quickly