Office Assistant
Hall Booth Smith, P.C.
Job Title
Performs all functions related to receiving calls, clients, vendors, and deliveries and directs them to appropriate individuals within the firm according to established policies and procedures. Assists with administrative projects including dealing with prebills, invoices and scanning mail, as needed.
Essential Duties And Responsibilities
Point of contact for clients and visitors, in person and via-phone.
Schedules and maintains use of conference rooms, noting special equipment or refreshment requirements.
Liaison with management, submitting and monitoring maintenance requests. Coordinates with parking personnel on new employees. Validates parking as appropriate for clients and visitors. Organizes office events, including holiday parties, birthday celebrations, and trainings. Performs clerical duties including typing, copying, scanning, electronic file maintenance, time entry and expense reports.
Orders condolence and celebratory flowers and meals as requested. Receives, records, and distributes mail and packages; processes outgoing mail and packages. Operates and maintains office equipment including copiers, printers, phone and voicemail systems. Coordinates with IT and vendors for repairs and maintenance.
Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.
Knowledge, Skills And Abilities Required
Demonstrated reading, spelling, diction and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.
Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.
Ability to demonstrate impeccable integrity in confidential matters.
Accurate typing ability of 35 wpm and comprehensive computer and multi-line telephone experience.
Demonstrated organizational, prioritization, and attention to detail skills to allow for timely, effective and accurate performance of job duties with little or no supervision.
Work may require more than 40 hours per week to perform the essential duties of the position.
Work requires sitting, bending, stooping, computer keyboarding and continuous use of the hands, telephone contact, reading, and may occasionally require lifting of 25-50 lbs. or more.
Work occasionally requires a high level of mental effort and strain when answering a high volume of telephone calls and performing essential duties.
Under certain circumstances the Firm may substitute experience for educational requirements and vice versa.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Qualifications
Skills
Expert iManage
Expert Microsoft Outlook
Expert Elite
Expert Document Production
Expert Communication Skills
Expert Computer Skills
Education
Associates or better.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Hall Booth Smith, P.C.- ...Legal Office Assistant Seeking a customer-focused Legal Office Services Associate to support print, copy, scan, mail, and office services operations within a legal environment. This role involves handling highly sensitive and confidential documents, operating office...SuggestedWork experience placementCasual workWork at office
- ...Division Office Support Assistant Rea Landscape Management is a growing company seeking a hard-working, dependable, and organized Division Office Support Assistant to join our team in Charleston, South Carolina. This position is available on a full-time or part-time basis...SuggestedFull timePart timeFor subcontractorWork at officeFlexible hours
- ...Business Assistant Point Hope Dental Care Point Hope Dental Care is looking for a Business Assistant to join our team. More about the role Greet and welcome patients as they enter the office to create a great first impression of our team Manage front office duties, including...SuggestedDaily paidWork at officeLocal area
$20 - $22 per hour
...Job Description Job Description Description: Job description Office Assistant at 1st Choice A/C, Heating, Plumbing & Gas We are looking for someone who can easily adapt and able to wear many hats in our growing business. There is room for growth in this entry...SuggestedHourly payFull timeFor contractorsWork at officeMonday to FridayFlexible hoursDay shift- Be among the first 25 applicants Responsibilities: Classify, sort, and file correspondence and other documents. Operate office equipment such as copiers, computers, and fax machines. Collate and assemble printed materials. Maintain organized and up-to-date filing systems...SuggestedTemporary workWork at office
- ...Job Description Job Description A well-respected busy chiropractic office seeks an energetic, dependable, professional assistant to run the day-to-day operations of the office. Seeking a positive individual with outstanding communication skills and able to work in...Full timeWork at office
- ...Business Assistant Dental Care on Ashley Circle is looking for a Business Assistant with dental experience to join our team. Why Heartland... ...the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant...Daily paidWork at officeLocal area
- ...Job Description Job Description Administrative Assistant Reports to: Director of Insurance Operations Exempt Remote... ...Preferred Previous administrative, clerical, customer service, or office experience (internship, volunteer, or part-time experience is...Part timeInternshipWork at officeRemote work
- ...Medical Office Assistant - (MCP)Charleston, South CarolinaPatient Access, Records, Health Information, Medical Records & CodingBusiness OperationsFull TimeMUSC Community Physicians (MCP) is an entity within the Medical University of South Carolina that provides healthcare...Work at officeFlexible hoursRotating shift
- ...Medical Office Assistant - Neighbors West Ashley-(MCP)-1Charleston, South CarolinaMedical Office Assistant - Neighbors West Ashley-(MCP)-1Patient Access, Records, Health Information, Medical Records & CodingBusiness OperationsFull TimeJob Description SummaryMUSC Community...Work at office
- ...Medical Office Assistant - MUSCPGreets and welcomes patients and families in person or on the telephone. Optimizes the patients' experience and clinic efficiency time by scheduling appointments appropriately, either by phone or in person. Maintains patient accounts by...Work at office
- ...0 hours per week to perform the duties of the position. WORKING CONDITIONS Work is performed in a normal heated or air-conditioned office environment. The above is intended to describe the general content of and requirements for the performance of this job. It is not to...Contract workWork at office
- ...Logistics Engineering Capabilities Sustainment (ALECS) program. Responsibilities Include, But Are Not Limited To Responsible for assisting more senior positions and/or performing functional duties under the oversite of more senior positions supporting logistics efforts...
$60k - $65k
...Construction Or Project Management Preferred We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Assistant Project Managers and Project Managers. This role helps keep construction projects organized by managing documentation, schedules,...Full timeFor subcontractorImmediate start- ...delivers compassionate, high-quality care to patients and clients in their homes or places of residence, including non-medical personal assistance, skilled nursing and rehabilitation and hospice and palliative care. Our caregivers focus on each unique patient to deliver the...Full timeInterim roleRelief
- ...lbs. (Infrequent) Ability to exert up to 50 lbs. of force. (Frequent) Examples include: To transfer a 100 lb. patient that can not assist in the transfer requires 50 lbs. of force. For every 100 additional pounds, assistance will be required from another healthcare worker...Work experience placementRotating shift
- ...Position The Gameday Fan Experience position will consist of: Being the liaison for the assigned hospitality group on matchday Assisting in reordering drink packages during the match Ensuring that only members of the assigned hospitality group are entering the...Work from homeAfternoon shift
- Job Description Summary Schedules all surgical procedures and assures that all of the appropriate clinical and insurance coding information is collected for the surgery schedule. Scheduler receives requests to schedule procedures and schedules the procedure according...Hourly payWork experience placementShift workRotating shift
- Job Description Summary Under general supervision, the Clinic Scheduler serves as the contact person for individuals seeking access for medical care at MUSC Health. Entity Medical University Hospital Authority (MUHA) Worker Type Employee Worker ...Hourly payWork experience placementShift work
- ...Office Clerk The Office Clerk will assist the Office Manager in performing administrative and clerical duties at the service center level. Essential Functions and Duties: Provide quality service to walk-in customers and on the phone Fax, copy and scan paperwork...Work at officeWorldwide
$17 per hour
...Job Description Job Description Office Administrator Help Keep a Growing Property Management Company Organized, Responsive, and Running Smoothly We are looking for an Office Administrator that will start out as a part-time with hopes that they will be moved...Full timePart timeWork at officeMonday to Friday- ...pricing and product information, and recommending appropriate FedEx Office products and services. The Store Consultant will operate and... ...) People Follows instructions of supervisors and assists other team members in performing store functions Assists in...Work at officeLocal areaShift work
- ...Assistant Manager Assistant Managers help oversee in-store operations alongside the General Manager. The Assistant Manager plays a major role in ensuring the store is in exceptional order and that all employees are performing duties properly and efficiently. Assistant...
- ...Services Specialist provides operational support within a legal office environment, including mail processing, document production, scanning... ...Manage Table of Contents (TOC) pages for electronic legal files Assist with off-site document production and project coordination...Permanent employmentTemporary workWork experience placementWork at office
- ...MOB Strongly Preferred Experience: 2+ years of prior medical office experience. Preferred Primary Care experience. Primary... ...necessary. Schedules referrals or follow-up appointments and/or assists with scheduling, rescheduling or canceling other services for patients...Work experience placementWork at officeImmediate startLong distanceMonday to FridayShift work
- ...below work sites as work stations are limited and it may change. Dress Code: Aubergine (eggplant) colored scrubs candidate must purchase Interview: 15 min Teams or phone call Primary functions will be assisting with transferring data from... US Tech SolutionsContract workFlexible hoursShift work
- At Hand and Stone, Opportunity Knocks. Hand & Stone Massage and Facial Spa - Summerville is looking to add spa Sales Associates to our busy location. You are a critical link in ensuring that our customers' experience in our spa is nothing other than outstanding! As ...Full timePart timeFlexible hours
- ...looking for a customer-service focused candidate that is looking to excel in a medical office setting! The full-time Patient Service Representative/Tech Aide will work 10am-5pm assisting techs with patients, and from 5pm-7pm will be the Closing Patient Service...Full timeWork at office
- About The PositionThis position is Non-appropriated Fund (NAF) and will be assigned to the Wrenwoods Gold Course located on JB Lindsey Graham, SC. Regular Part-Time employees have a regular and continuous work schedule of at least 20 hours. You are eligible for the following...Part timeWork at officeShift work
- ...Assistant Sales Manager - Mt Pleasant Position Type Full Time Description Position Title: Assistant Sales Manager ROLE SUMMARY: The Assistant Sales Manager is responsible for supporting the Store Sales Manager with driving sales, execution of operation functions...Hourly payFull timeLocal areaShift workNight shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Assistant. Be the first to apply!



